Accounts Receivable Specialist

Project overview

Accounts Receivable Specialist

Type: Freelance

Our client is a well-established luxury fashion and retail organization with a diverse business spanning wholesale, retail, and e-commerce operations.

The Accounts Receivable Specialist will oversee daily receivables activities, including billing, collections, cash applications, and account reconciliations across multiple business channels. This individual will play an important role in maintaining accurate financial records, resolving account discrepancies, monitoring incoming payments, and supporting the monthly financial close process.

Responsibilities

• Oversee daily accounts receivable functions, including credit management, collections, and cash application processing.
• Monitor and reconcile customer chargebacks, prepare weekly reporting, and coordinate investigations and claim submissions with internal departments and external partners.
• Track daily and weekly cash receipts and provide updated reporting to support cash flow visibility.
• Manage billing, payment follow-up, and collection activities for specialty division accounts.
• Process customer payments through designated credit card platforms and maintain strong relationships through timely communication and issue resolution.
• Generate monthly invoices for consignment accounts and prepare billbacks for retail partners.
• Coordinate monthly incentive payment preparation with the Accounts Payable team.
• Partner with the Sales team on staffing-related chargeback reconciliations and reporting.
• Assist with monthly bank reconciliations, chargeback accruals, and account reviews.
• Support month-end financial close activities related to accounts receivable, including journal entries and reconciliations.
• Monitor receivables and collections for retail locations and e-commerce operations.
• Respond to internal financial inquiries, assist with special projects, and provide general support to the broader Finance team.

Requirements

• Associate’s degree in Accounting or a related field required; Bachelor’s degree preferred.
• 2+ years of experience in Accounts Receivable, Billing, Collections, or Credit Management.
• Previous exposure to wholesale operations and retail chargeback processes is a plus.
• Proficiency in Microsoft Office, particularly Excel; experience with Sage 100 ERP strongly preferred.
• Strong attention to detail with the ability to maintain accurate financial records.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
• Strong communication and interpersonal skills with the ability to work effectively across departments.
• Comfortable working in a smaller, collaborative team and taking initiative in a fast-moving environment.

Project details

Hybrid NYC

$30-40/hour DOE

• Start: flexible
• Location: New York, NY, US
• Rate: 30-40 EUR/h