Agency Project Manager

Project overview

Our healthcare agency is seeking an experienced Agency Project Manager for a 12-month assignment supporting a fast-paced, in-house pharmaceutical advertising agency. This role partners closely with account management, creative teams, and brand stakeholders to drive the successful execution of integrated marketing initiatives. The ideal candidate brings a strong agency background, pharmaceutical marketing experience, and a proven ability to manage multiple projects simultaneously while ensuring quality, compliance, and on-time delivery.

Project details

12-month assignment Hours per Week: Full-time (approximately 40 hours per week) Location: Hybrid in Mettawa, IL Top 3 Required Qualifications

• 5-10 years of advertising agency experience, including recent project management experience within the last 3-5 years
• 1-5 years of pharmaceutical agency experience supporting promotional marketing and brand initiatives
• Demonstrated ability to manage multiple projects simultaneously in a high-volume, deadline-driven environment Other Qualifications
• Bachelor's degree required
• Strong understanding of pharmaceutical advertising and promotional material development
• Experience working within regulated review and approval environments, including Veeva PromoMats or similar systems
• Knowledge of agency workflow processes from project initiation through archiving
• Excellent written, verbal, and presentation communication skills
• Strong organizational, prioritization, and time management abilities
• Experience supporting print, digital, and video marketing projects
• Ability to collaborate effectively with account, creative, production, and cross-functional teams
• Detail-oriented with strong problem-solving skills and a proactive approach
• Positive, adaptable professional who thrives in a highly visible, team-oriented environment Key Responsibilities
• Develop and maintain project timelines from initiation through final delivery
• Coordinate and traffic print, digital, and video projects through all stages of the agency workflow
• Partner with account management to support ongoing relationships with internal brand stakeholders
• Facilitate timely and accurate communication among project teams and stakeholders
• Monitor project progress and ensure deadlines, budgets, and quality standards are met
• Coordinate project kickoffs, reviews, approvals, production, and archiving activities
• Work closely with creative and production teams to support efficient project execution
• Track project status, resources, and timelines and proactively identify potential risks or bottlenecks
• Maintain project documentation and ensure adherence to established processes and compliance requirements
• Track time and project activity accurately and consistently
• Support adherence to financial policies, brand standards, and promotional review guidelines
• Contribute to process improvements that enhance team efficiency, productivity, and project delivery outcomes In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including medical data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment. Additionally, drug products may be present in the workplace. Benefits
• Start: flexible
• Duration: 12-month assignment
• Remote: hybrid
• Location: Mettawa, IL, US
• Rate: 43-46 EUR/h