Consulting Team for Current State Analysis, Business Development, and Operational Project Management within Erasmus+ Youth and European Solidarity Corps for Haninge Municipality

Project overview

Overall Assignment Description

Haninge Municipality is seeking a consulting team with documented experience in Erasmus+ Youth and the European Solidarity Corps to support and develop the municipality's international project activities.

The assignment covers the administration's activities within Erasmus+ Youth and the European Solidarity Corps, including existing accreditations, granted projects, ongoing mobilities, and future commitments.

The purpose is to create a clear picture of the current situation, ensure that current commitments are carried out according to regulations and timelines, and establish long-term sustainable working methods and structures within the activity.

The assignment concerns the administration's current project portfolio within Erasmus+ Youth and the European Solidarity Corps. At the start of the assignment, the portfolio includes two projects, one of which is in its final phase with final reporting on December 31, 2026, and one project started at the beginning of the year.

The municipality views positively the supplier offering a team with complementary competencies and the possibility to distribute the assignment among several consultants based on need.

Assignment

The consulting team shall conduct a current state analysis, provide operational support, and contribute to the development of the activity's processes and working methods.

The assignment includes, among other things:

Deliverables

The assignment shall at least result in:

Mandatory Requirements

Experience with accreditation within Erasmus+. Experience with Erasmus+ Youth and/or European Solidarity Corps: The consulting team must have documented experience working with projects within Erasmus+ Youth and/or the European Solidarity Corps.

EU-funded projects: The consulting team must have experience in operational project management and administration of EU-funded projects, including follow-up and reporting.

Current state analysis/project review: The consulting team must have experience analyzing ongoing projects regarding, for example, working methods, documentation, follow-up, reporting, and compliance with program requirements.

Desirable Requirements

Knowledge of and practical experience with YouthPass.

Experience in business and process development within project- or grant-funded activities.

Experience in developing routines, templates, checklists, and working methods for project administration.

Experience in knowledge transfer, for example, training or mentoring of internal employees.

Experience in youth activities and non-formal learning.

Experience in follow-up or quality assurance of multiple parallel EU projects.

Good knowledge of relevant program guides and regulations for Erasmus+ and the European Solidarity Corps.

Other Requirements

Briefly describe in the comment fields for the mandatory and desirable requirements how the consultant meets them.

Attach CV in Word format under the Documents tab. The CV is an important part of the evaluation of the consultant. It must clearly show that the consultant has the competence and experience requested for the current assignment.

Offers for this assignment must be submitted via KeySourcingTool. Responses via email will receive limited feedback.

The supplier certifies that a consultant and liability insurance is in place that covers this type of assignment according to industry standards.

The supplier hereby assures that all consultants provided within the scope of the Call-off Request, in accordance with the Supplier's then-current internal procedures, have undergone customary and relevant background checks and that this check, to the Supplier's knowledge, has not revealed any circumstances affecting the Consultant's suitability to perform the assignment.

The supplier further certifies that all information in the respective consultant's curriculum vitae (CV) and other documents provided to the Client, to the Supplier's knowledge at the time of submitting the bid or call-off, is correct, complete, and truthful.

Personal Qualities

Cooperative, structured, and communicative.

Other Information

Option for extension until 2027-02-28.

Start date is somewhat flexible, but the desire is to start as soon as possible.

• Conducting a review of accreditation, ongoing projects, and future commitments.
• Mapping project status, finances, reporting requirements, deadlines, and identified risks.
• Providing operational support in project management, administration, documentation, and reporting.
• Supporting the work with YouthPass and other requirements within Erasmus+ and the European Solidarity Corps.
• Ensuring that routines, processes, and division of responsibilities are documented.
• Developing proposals for continued organization and governance of the activity.
• Establishing a prioritized action and timeline for continued implementation.
• Conducting competence and knowledge transfer to relevant employees within the municipality.
• Ensuring that project information, documentation, and follow-up are organized in a common and long-term sustainable collaboration space within the municipality's Microsoft 365 environment.
• Developing a structure for project management and follow-up that provides the activity with an overview of activities, responsibilities, deadlines, and project status.
• Documented current state analysis.
• Overview of project portfolio, finances, reporting requirements, and critical activities.
• Risk and action analysis.
• Documented routines and process descriptions.
• Action plan for continued work and implementation during 2027.
• Completed knowledge transfer to relevant functions within the municipality.
• Ensured handling of current project and reporting commitments.
• Established digital project space for ongoing Erasmus+ projects in the municipality's Microsoft 365 environment with documented structure for storage, collaboration, and knowledge transfer.
• Established structure for follow-up of activities, milestones, division of responsibilities, and project status, for example, through Microsoft Lists or a corresponding solution.

Project details

• Start: 2026-11-16
• Location: Haninge, Sweden, SE
• Languages: Swedish