DPIA Coordinator HRM Concern

Project overview

Job description

DPIA Coordinator HRM Concern

This role focuses on the coordination and assurance of Data Protection Impact Assessments (DPIAs) within HRM.

The DPIA Coordinator is responsible for the creation, updating, and management of Data Protection Impact Assessments (DPIAs) within the HRM domain. The goal is to ensure that personal data processing within HRM demonstrably complies with GDPR legislation and that 'privacy by design' is strengthened within HR processes. The DPIA Coordinator identifies privacy risks and checks HRM business owners on the mitigation of these risks.

The DPIA Coordinator operates from Business Control & Quality HRM (temporary situation, this function may fall under a different department in the organization in the future), operates independently of the line, and actively contributes to privacy awareness within the organization. Through focus on process quality & integrity, and through knowledge sharing and development, this role contributes to sustainable privacy maturity within HRM positioning.

The DPIA Coordinator is (temporarily) assigned to the Business Control & Quality HRM department and operates as an independent process director with an overview of the entire DPIA process. Successful execution of the role requires a combination of tact, systematic work, conceptual thinking, and a sense for (privacy) Governance. The coordinator strengthens ownership in the line, ensures structural privacy integration in HR processes, and acts as a counter-force in the field between HR execution, legal review, and information security.

Core activities and responsibilities

Production and management of DPIAs

Process coordination

Risk monitoring

Role description

Maintenance and assurance

Subject-matter competencies

Profile

The DPIA Coordinator within HRM is responsible for setting up, coordinating, and maintaining Data Protection Impact Assessments (DPIAs). This role ensures that personal data within HR processes is demonstrably processed according to GDPR requirements, with attention to integrity, workability, and consistency.

The DPIA Coordinator acts as an independent process director and works closely with HR business owners, specialists, legal affairs (JZ), and information security (IB&P). Understanding of HR processes, basic knowledge of privacy legislation, and insight into IT systems are essential to critically analyze data processing activities and to challenge and connect stakeholders – also at a detailed level.

In addition to coordinating and editing DPIA reports, the coordinator actively contributes to the development of privacy awareness within HRM. This is done through knowledge documents, workshops, and the establishment of a network of privacy ambassadors. Thus, the DPIA Coordinator not only contributes to compliance but also to strengthening a privacy-conscious organizational culture.

Competencies

Job requirements

Behavioral competencies – DPIA Coordinator HRM

Of course, this vacancy is open to everyone who recognizes themselves in this.

apply via Randstad Professional

contact

Mirjam Jelsma

[contact removed]

[contact removed]

The application process

This is how applying via Randstad Professional works. Discover how we can help you find a job.

1 of 5

Our consultant Mirjam Jelsma reviews your profile

We always look further with an eye on your talent and experience

2 of 5

We give you clarity quickly

Within 2 working days, you will know exactly where you stand and what the next steps are

3 of 5

Personal advice

If there's a match, we delve into your ambitions, expertise, and career opportunities together

4 of 5

Proposals to top clients

We introduce you to the client and guide you to the perfect challenge

5 of 5

A tailored offer

Together we close the deal with an attractive contract for an interim assignment or permanent position

-

print

send by email

• Coordinates the process for delivering and keeping domain DPIAs and DPIAs for new processing activities up-to-date.
• Structures collaboration between business owners, HRM, and other specialists, Information Security & Privacy (IB&P), and legal affairs.
• Acts as the lead for the DPIA reports and ensures editorial quality and consistency.
• Monitors roles, responsibilities, and checkpoints within the DPIA process.
• Identifies dependencies between processing activities and monitors integrity and uniformity.
• Monitors the implementation of risk mitigation measures and reports on them to HR management.
• Identifies structural privacy risks and advises on assurance and prioritization.
• Develops knowledge documents, FAQs, and guidelines for HRM employees regarding privacy-focused work.
• Designs and delivers workshops and webinars on privacy skills and awareness.
• Establishes a network of privacy ambassadors within HR and supports them with knowledge and intervision.
• Manages the review calendar for DPIAs and ensures timely updates.
• Gradually transfers execution (lead role) to the line while maintaining quality, process discipline, and strategic overview.
• Insight into HRM processes and the processing of (special) personal data.
• Knowledge of GDPR, DPIA/GEB methodology, and privacy Governance.
• Basic understanding of IT infrastructures and information security.
• Experience with multidisciplinary collaboration (HRM, Legal/Business Affairs, IB&P).
• Skilled in writing and structuring policy documents and reports.
• Experience with change management, training, and behavioral influence within organizations.
• Analytical ability
• Quickly distinguishes between main and minor issues within complex HR processing activities.
• Can interpret incomplete or implicit information and ask probing questions to get to the core.
• Connects different data streams, risks, and organizational context into a logical whole.
• Independent judgment (counter-power)
• Dares (and is able to) be constructively critical towards HR business, IT, and legal partners.
• Forms and substantiates own judgment, even if it creates tension in collaboration.
• Acts in the interest of the organization and legal frameworks, with an eye for relationships.
• Organizing and structuring
• Works systematically according to a step-by-step plan and monitors the progress of multiple DPIA processes simultaneously.
• Ensures clear process descriptions, boundaries, and consistent documentation.
• Structures information, roles, and responsibilities.
• Collaboration and influence
• Builds bridges between disciplines (HR, IT, Legal) and motivates people without formal power.
• Listens actively, aligns with the interests of others, and creates support.
• Works connectively.
• Communication skills (oral & written)
• Writes clear, structured, and substantively sharp DPIA reports.
• Adapts tone and language to the target audience (from operational to strategic level).
• Can make complex matters understandable for non-specialists.
• Privacy awareness and sense of standards
• Acts with the awareness that privacy protection is fundamental to trust.
• Inspires colleagues to work privacy-consciously, also outside the DPIA process.
• Actively contributes to knowledge sharing and cultural change through ambassadors and workshops.

Project details

• Start: flexible
• Location: La Guardiaweg 94-114, Amsterdam, NL
• Languages: Dutch