Expert Functional Administrator Sciforma

Project overview

Context

The IT department of a large banking group currently operates classic portfolio management, meaning project-based. To align portfolio management with the overall SAFe transformation approach, the IT department is also implementing SAFe Lean Portfolio Management (LPM).

Within the framework of the IT department's current project portfolio management method, the Governance Unit uses the Sciforma tool for time tracking, monitoring consumption on various projects and activities, and for project portfolio steering.

The IT department's Project Portfolio Steering and Governance team is looking for expertise in the functional management and administration of the Sciforma product (Product Ownership and administration), in liaison with the solution's users, local contacts within the various IT departments, project managers, the finance department, and the solution integrator for technical aspects.

Technical Environment and Conditions

Objectives and Challenges of the Service

Expected Skills

Functional Expertise:

Technical Expertise:

Deliverables

Working Conditions

• Sciforma is a SaaS tool.
• Functional administration is managed within the IT department's Governance Unit.
• Technical administration, including upgrades and version updates, as well as technical support, is provided by the integrator.
• Administration and maintenance of the application quality of the Sciforma project management tool
• Acceptance testing of new versions and monitoring their deployment on different environments in coordination with the tool's integrator, including participation in weekly meetings with them
• Guaranteeing Level 2 support for BUILD and RUN teams (resource allocation, planning, workload analysis, reporting management, etc.)
• Management of the user base and user flow (joiners/leavers)
• Maintaining consistency of the strategic repository in conjunction with other IT system applications
• Keeping user and functional administrator documentation up-to-date and writing it using Confluence and/or MS Office support
• Study and qualification of new user needs and evolution requests
• Proposing evolutions for process and organization optimization and efficiency gains
• Qualification and monitoring of the resolution of production incidents and anomalies
• Production of monitoring and steering reports based on Sciforma data
• Onboarding new users based on their profile
• Study of other PPM tools that could integrate with the IT system
• Mastery of project and portfolio management methodology
• Understanding of financial and budgetary stakes
• Communication with a wide audience
• Onboarding new users
• Risk management: anticipating peak activity periods for the application
• Construction and production of reports and dashboards
• Organization and centralization of documentation (processes and operating procedures)
• Deployment of processes and methods
• Proactive approach to process improvement
• Change management support
• Knowledge of Agile, Scaled Agile Framework (SAFe), and Lean Portfolio Management
• Expertise in the Sciforma tool validated by experience as a Sciforma administrator (or at least as an administrator of a similar PPM tool)
• Mastery of the Office suite
• Mastery of Confluence
• Mastery of Teams and SharePoint
• Maintenance of the Sciforma tool's application quality
• Maintenance of the tool's operational readiness, in coordination with the integrator
• Onboarding, support, and user assistance
• Management of the user base and user joiner/leaver flow
• Construction and production of steering dashboards (license monitoring, consumption tracking, cross-functional reports based on Sciforma data, etc.)
• Production and maintenance of user documentation and functional administrator documentation
• Studies for tool and feature evolution (including acceptance testing of new versions)
• Experience: 7 years
• Daily Rate: €400
• Location: Issy-les-Moulineaux
• Remote Work: 2 days per week
• Start Date: 14/12/2026
• Mission Duration: 2 years

Project details

• Start: flexible
• Remote: hybrid
• Location: 92130 Issy-les-Moulineaux, France, FR
• Rate: 50-50 EUR/h
• Languages: French