Office Manager / Executive Assistant

Project overview

Office Manager / Executive Assistant

Project details

Houten

Hours: 28-36 hours per week

Working: Minimum 3 days per week in the office

For a growing and entrepreneurial organization in Houten, we are looking for an experienced Office Manager / Executive Assistant who brings structure, overview, and execution power.

The organization is in an interesting growth phase. Processes are being further professionalized, services are becoming increasingly digital, and the organization is preparing for further growth.

In this development, you will work closely with the CEO/owner. He is a true entrepreneur: energetic, decisive, quick to switch, and constantly looking for new opportunities and initiatives. You are the one who helps organize structure around them, keeps priorities sharp, and ensures that appointments and actions are actually followed up.

At the same time, you look beyond just the CEO's agenda. You see what can be done better, smarter, or more professionally within the organization and take initiative yourself.

What will you do?

You will have a broad role that combines Executive Support, Office Management, and light project coordination.

You are responsible for, among other things:

Who are we looking for?

We are looking for someone who brings calm and structure to an entrepreneurial environment without slowing down the organization.

You don't wait until someone tells you exactly what to do. You see what is needed, organize it, and ensure that things are completed. You dare to discuss priorities and are firm enough to remind an entrepreneurial CEO of agreements and actions at the right time.

You preferably bring:

What makes this role interesting?

This is not a traditional support role where you exclusively manage agendas and organize meetings.

You will be positioned alongside an entrepreneur and in the middle of an organization that is fully developing. This gives you the space to think along, initiate improvements, and take on more responsibility.

You not only help the CEO gain more structure, focus, and execution power in his week but also contribute to the further professionalization and digitalization of the organization.

Darwin Recruitment is acting as an Employment Business in relation to this vacancy.

Kiara Cumming

• Structuring and managing the CEO's agenda and weekly schedule
• Monitoring priorities and helping to bring focus between appointments, projects, and new initiatives
• Preparing and organizing meetings, including agendas, documentation, and follow-up
• Actively monitoring actions, appointments, and deadlines and following up with stakeholders
• Acting as the organizational right-hand and sparring partner for the CEO
• Supporting management and ensuring good internal information and communication flows
• Coordinating and professionalizing various office and organizational processes
• Supporting or independently taking on smaller internal projects
• Identifying where processes can be designed more smartly, simply, or digitally
• Supporting projects related to growth, professionalization, and digital transformation
• Ensuring that information, documents, and digital work environments are logically and structurally organized
• At least 3-5 years of experience as an Office Manager, Executive Assistant, Management Assistant, or in a similar broad role
• Strong organizational skills and the ability to maintain an overview
• Experience with agenda, stakeholder, and action management at management or director level
• A proactive, independent, and pragmatic way of working
• The ability to create structure in a dynamic environment where not everything is predetermined
• Good communication skills and sufficient firmness to get various stakeholders on board
• Experience with project coordination or project-based work is a strong plus
• Experience with organizational change, digitalization, or digital transformation is a plus
• Good knowledge of Microsoft 365, Teams, SharePoint, and other digital collaboration and planning tools
• Excellent command of the Dutch language and good command of English
• Professionalism, discretion, and reliability
• Start: flexible
• Remote: hybrid
• Location: Houten, Netherlands, NL
• Languages: Dutch