Project Management Support

Project overview

Please note! This request is not intended for freelancers. In the context of the VIP trajectory; Replacement of Infrastructure Posts, SSC-ICT wants to fill the Project Management Support role (PMO). The project involves replacing the ICT infrastructure at the 160 foreign posts of the Ministry of Foreign Affairs. To this end, a program is running that handles logistics, technology, and organization. It is important that the posts are maximally unburdened, that communication is completely clear, and that travel to and between posts is efficient, among other things.

Furthermore, the information provision to colleagues who travel must be clear and complete. The work emphasizes determining and booking the best travel on time and efficiently according to schedule for the team that will carry out the work at the post. Tasks/responsibilities: -Maintain communication plan/matrix. Example: clear coordination of what needs to be communicated, when, and how. Internal communication SSC-ICT. -Communication with internal stakeholders, external communication; to-the-point and timely.

-Technical knowledge is desired to a limited/certain extent; the focus is on communication about and execution of booking travel according to schedule. There is close contact with the planner and with post coordination at the Ministry of Foreign Affairs. -Preparing steering group documents; agenda, minutes, reports, etc. -Experience with technical meetings. In-depth ICT knowledge is not necessary, but asking the right questions at the right time is. -Organizing project documentation for project administration and accountability, also for internal and external audits.

-Drafting progress reports, financial reports (content is available in the systems; wording this data into a report), but also a dashboard for stakeholders/steering group. Relevant experience required. -Managing and updating project data in used tooling such as FCC, TopDesk, TravelPoint, Sharepoint, Teams, Confluence -Booking travel + applying for visas (and keeping track of applications) VERY important that someone has a lot of experience with this and can independently assess whether something is desirable or not in terms of cost, time, etc.

This project requires consideration of more than just the budget and acceptable flight times. (please provide examples demonstrating that the candidate understands this and has done it before) Consider: -Combined trips, where 2 posts are visited consecutively but not every member of a team has the same travel itinerary (someone is flown in additionally for specific expertise or size of the post) -A rest day after a long journey -Handing over the "keys" at the post, immediately after arrival. So, where possible, arrive at a normal time, not late in the evening or at night.

-Planning of the work at the post (preparation, migration on the agreed day, sufficient time for follow-up, etc.). SSC-ICT To continue serving our ministries well, we want to develop further. We do this in interaction with our clients, the ministries. Because we are the ICT service provider of and for the government, and are proud of our public task and the large-scale projects that matter. The origin of SSC-ICT At the beginning of this millennium, all ministries managed their ICT workplaces for their civil servants independently and separately.

To create one efficient and uniform line for this service, the various ICT organizations combined their activities. Over the years, there have been various compositions and names, but SSC-ICT has been a fact since 2014. Where are we now? SSC-ICT has grown into an organization of approximately 1,200 employees and contributes to a modern government with secure, flexible, and effective ICT services. We provide these services to the following ministries:

• Interior and Kingdom Relations
• Justice and Security
• Foreign Affairs
• Infrastructure and Water Management
• Social Affairs and Employment
• Public Health, Welfare and Sport
• Finance ICT must always be available and is increasingly crucial for the primary processes of these ministries. Our government colleagues work at various locations and on different devices: via desktop and laptop, but also on tablet and smartphone. Speed and flexibility are becoming increasingly important. Providing ICT for and with the government is a challenging task. The field of work is diverse and the security requirements are high. Where are we heading? SSC-ICT is growing into one organization with one face. We continue to work on a transparent way of working and optimal service delivery: standard where possible, customized where necessary. The ministries rely on our secure, reliable ICT services that are always available. The goal: to deliver stable ICT services in a rapidly changing digital world. "We do this by working together, learning from each other, focusing on the user experience, and above all, by enjoying our work!" SSC-ICT Business Unit IT Infrastructure Services (BIS) This business unit's main task is to provide technical services for standard and customized service delivery. Requirements -Experience with ICT project management Prince2 foundation and PMP -Experience with large projects (> 6 months) -Experience within complex organizations and/or within the Central Government Wishes: -Experience with ICT (infrastructure) projects -Candidate understands the assignment and fits within the organization Competencies:
• Independent
• Accurate
• Decisive
• Strong organizational skills
• Ability to maintain an overview
• Stress resistant
• Strong communication skills
• Strong administrative skills
• Affinity with travel (booking flights, travel, etc.)

Project details

• Start: 2026-11-29T23:00:00
• Location: Den Haag Zuid-Holland, NL
• Languages: Dutch