Project Manager – Name Change

Project overview

Assignment Description

Background

The government has decided that PTS (Post and Telecom Authority) shall merge with Digg (Agency for Digital Government) to form the Agency for Digitalization from January 1, 2027. Digg's operations will be transferred to PTS, and Digg will be dissolved as an agency. PTS will change its name but retain the same organization number and agency number.

PTS, together with Digg, has initiated a Transformation Program to prepare for and implement the merger.

A name change entails significant work in several areas, both within operations and in common operational areas such as archives/registry, communication, graphic profile, and IT. A preliminary study has been conducted from a technical perspective, describing the consequences in the IT environment and proposing actions. The preliminary study also makes certain observations regarding, among other things, legal requirements and operational needs.

The name change from PTS/Digg to the Agency for Digitalization will occur gradually and is expected to take several years.

To continue the work after the preliminary study, further investigation is needed, but primarily project management to plan, inventory operational needs, develop proposals for prioritizing actions, and support and coordinate the implementation of actions in dialogue with, among others, technical operations managers, product owners/operations, and clients.

Overall Description

Digg currently rents IT infrastructure services from the Swedish Social Insurance Agency (FK), which includes network, communication, IT workplace, computers, data center capacity, printers, meeting room technology, and directory services (AD). Some of these services will remain with FK, while PTS solutions will be used for others. For the latter, access solutions and migration plans will be developed. A phased plan has been created, with the first phase extending to January 1, 2027. Phases 2 and 3 are planned for 2027. The work is done in collaboration between PTS, Digg, and the Swedish Social Insurance Agency.

Both Digg and PTS have a large number of existing e-services with external users: citizens, companies, municipalities, regions, and other public actors. Some of these services are operated by external suppliers.

Purpose

The purpose of the assignment is to develop a project plan for the name change, anchor it with stakeholders in the operations, external suppliers, and the agency's management group. The project manager will then support and coordinate the practical implementation of the name change so that the highest priority items are addressed before the project concludes, and ensure a clear handover through documented methodology and plan, so that remaining activities can be handled by the agency without external expertise/resources.

The contractor shall:

Furthermore, the contractor shall:

• In collaboration with technical operations managers, compile and supplement the information about the agency's IT environment needed from a name change perspective, in order to develop a project plan for implementing the name change.
• The project plan shall include a high-level implementation plan, including time estimates, resource needs, cost indications, and risks associated with the name change, including technical, security, and operational aspects.
• Together with technical operations managers, etc., identify where and how the agency's current name appears (e.g., in system names, domain names, certificates, email addresses, APIs, logos, and codebases), clarify requirements, and coordinate operational needs.
• In consultation with technical operations managers and operations, develop a proposal for prioritizing items, including phased division, where the first phase (Jan-Oct 2027) should be more detailed than other phases.
• Identify dependencies on external actors, such as other agencies, suppliers, and partners.
• Further develop and translate the preliminary study's proposals for actions, priorities, and alternative implementation strategies.
• Identify needs for communication efforts related to the name changes.
• Ensure that relevant regulations and standards are considered (e.g., information security, data protection, and archival requirements).
• Well in advance of the assignment's conclusion, facilitate the handover of remaining activities for completing the name change with the agency's own staff, without the need for additional consultant expertise, through documentation and established working methods.
• Coordinate and follow up on the implementation of changes required according to the proposed and decided project plan by the operations organization.
• Collaborate and coordinate work with technical operations managers and project managers for the IT sub-area and any other key personnel.
• Capture operational needs and coordinate them in dialogue with operational representatives, and keep operations informed about planned actions and progress.
• Report continuously to the client (Transformation Program) and steering group.

Requirements

Personal Qualities:

Other:

The interview will take place in Stockholm or remotely and is estimated to last 45-60 minutes, including an introduction, interview questions, and conclusion.

Presentation to the client occurs after the last application day has expired. To apply for this assignment, you must be a registered user in our portal, which is completely free. If you are a new user and wish to register yourself or your company in Upgraded's portal, click here: https://portal.upgraded.se

• Experience at least at level 4 (9-12 years) as a consultant with documented experience in leading and managing complex IT assignments within IT transformation, organizational change, and IT Operations.
• Documented experience in leading and coordinating changes in complex IT environments, including impact on IT services, infrastructure, applications, user environments, and associated delivery organizations.
• Good ability to lead and manage work in a sub-project.
• Strong communication skills and experience in operating at the interface between technology and operations.
• Very good ability to express oneself verbally and in writing in Swedish.
• Requirement for Swedish citizenship.
• Documented experience in project and program management within IT, including planning, steering, risk management, stakeholder management, and follow-up.
• Experience with IT deliveries and change management in complex organizations, within the public sector or organizations with high demands on security, availability, and stability.
• Documented experience in participating in major IT environment migrations.
• To succeed in the role, you need to be solution-oriented and accustomed to taking your own initiatives to handle quickly arising issues or changed conditions. You thrive working under your own responsibility, both independently and in a group. You will have many contacts both internally and externally, therefore your communication skills are of great importance, as is having a genuine interest in technology.
• Service-oriented, pragmatic, and self-driven.
• The work is primarily performed on-site at PTS premises with a PTS computer.
• The consultant will be called for an interview to establish qualification requirements.
• Travel to Sundsvall may occur during the assignment.
• Remote work according to PTS guidelines for remote work.
• Working hours 08:00 – 16:25.

Project details

• Start: 2026-11-16
• Remote: hybrid
• Location: Stockholm, SE, SE
• Languages: Swedish