Project Secretary

Project overview

Are you an experienced Project Secretary? Then we are looking for you!

The position

As a secretary, you facilitate and support the execution of the program. You are the right hand of the program manager, contribute to the direction, and together monitor planning, coordination, reporting, and process monitoring. You will:

About the company

You will work as a project secretary in the Projects department, primarily the process (project office) of the Directorate for Professional Development and Support. The project office ensures the quality of project management and applies both traditional and more contemporary project management methodologies. The project office acts as a contractor and executor of projects for the primary process, and has the following responsibilities:

What you bring

Offer

You will work with a team of enthusiastic colleagues within the spatial domain and can count on a good work-life balance. We also reward your commitment and performance with an attractive salary and appealing extras. Our employment conditions at a glance:

• Organize and prepare program meetings, work sessions, and decision-making
• Monitor planning, progress, and actions
• Coordinate information flows and alignment with stakeholders
• Prepare clear documents (progress reports, memos, presentations)
• Identify risks, bottlenecks, and dependencies
• Offer of expertise: materials, formats, and information about project management
• Writing project proposals, plans, and business cases upon request from the client
• Executing, monitoring, and reporting on project progress
• Professionalizing and standardizing project management
• Aligning other project developments and expertise within the rest of the organization.
• A relevant completed education at a minimum HBO work and thinking level, with demonstrable work experience as a (project) support or secretary.
• Good oral and written communication skills.
• Proficiency in Microsoft Windows and SharePoint.
• The competencies: proactivity, results orientation, and communicative/good collaboration skills, with a wide range of stakeholders.
• Affinity with complex organizations and working at the interface of policy and execution
• Competitive fixed salary, depending on knowledge and experience;
• 25 vacation days and 8.33% holiday allowance;
• Travel expenses reimbursement or lease car;
• Good pension scheme;
• Overtime arrangement: payment in salary or time off in lieu;
• The above applies to collaboration on contract; ZZP is also possible, of course;
• Continuously challenging assignments in the spatial domain;
• Intensive and personal guidance;
• Opportunity to participate in a personal coaching program;
• Inspiring masterclasses.

Project details

• Start: flexible
• Location: 's-Gravenhage, NL
• Languages: Dutch