Senior Advisor Sustainable Information Management

Project overview

Job description

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Province Fryslân wants to further professionalize and structurally secure sustainable information management in the coming years. Much has already been researched and mapped out in parts. The need is therefore not primarily for new research, but for bringing together existing information, determining direction, and translating this into a realistic development agenda.

The province wants to work from three interconnected steps:

The assignment is explicitly strategic in nature and initially focuses on analysis, direction, and preparation for execution.

The contractor develops a coherent strategic vision of the province's sustainable information management and translates this into a multi-year development direction.

The assignment consists of four parts.

2.1 CURRENT state: where are we now?

The contractor:

2.2 FUTURE state: where do we need to be in about three years?

2.3 From CURRENT to FUTURE: development agenda and roadmap

The roadmap forms the basis for further decision-making and execution.

2.4 Deep dive track: archive and information management

One track will be further elaborated within the assignment: the existing archive task.

Requirements for all suppliers

At the end of the assignment, at least the following will be available:

The contractor possesses:

The contractor builds as much as possible on what is already available, quickly distinguishes between main and minor issues, and avoids unnecessary in-depth analysis.

The emphasis is on:

The assignment is successful when, after approximately three months, the province not only knows where it stands and where it wants to go, but above all has a realistic and supported route to get there.

Naturally, this vacancy is open to everyone who recognizes themselves in this.

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• Background and objective of the assignment
• Where are we now?
• Where do we want and need to be in about three years?
• What is needed to get from the current to the desired situation?
• Assignment
• brings together existing analyses, memos, inventories, and policy documents into one integral picture;
• validates this picture with involved employees and responsible parties;
• makes visible where the main risks, vulnerabilities, and development tasks lie;
• distinguishes what is already in order, what requires strengthening, and where structural choices are needed;
• formulates a guiding future vision for sustainable information management;
• describes the organization, responsibilities, expertise, and capacity required for this;
• considers relevant developments in legislation, digitalization, and information management;
• clarifies the preconditions necessary to be sustainably accessible, manageable, and demonstrably in control.
• translates the difference between the current and desired situation into concrete development tasks;
• organizes these tasks into a limited number of interconnected tracks;
• makes dependencies and priorities visible;
• advises on phasing, sequence, and required capacity;
• draws up a realistic multi-year roadmap;
• names the main results, milestones, ownership, and decision moments per track;
• uses existing inventories of paper and digital archive backlogs as a starting point;
• identifies which backlogs and other archive issues still require action;
• advises on prioritization based on risk, legal obligation, and feasibility;
• analyzes causes and structural bottlenecks that can cause new backlogs;
• develops a risk-driven and phased approach;
• clarifies which people, knowledge, capacity, and resources are needed;
• names relevant dependencies with processes, systems, and other IT disciplines;
• translates this track into a concrete implementation plan for the first phase.
• Deliverables
• a validated integral CURRENT state picture of sustainable information management;
• a guiding FUTURE state vision for the desired situation in about three years;
• an overview of the main development tasks and risks;
• a proposal for the structural organization of sustainable information provision, including roles, responsibilities, expertise, and capacity;
• a coherent multi-year roadmap with development tracks, priorities, dependencies, milestones, and ownership;
• a further elaborated implementation plan for the archive and information management track;
• advice to management on the main choices, consequences, and necessary decisions;
• a handover document clearly outlining the follow-up steps required after the assignment.
• Profile
• HBO or WO work and thinking level;
• extensive experience with sustainable information management, archiving, and digital information management;
• up-to-date knowledge of relevant laws and regulations;
• experience with strategic analysis, advice, and vision development.
• strong skills in analyzing, structuring, advising, and connecting;
• administrative and organizational sensitivity.
• Desired working method
• creating coherence;
• making choices explicit;
• providing direction;
• prioritizing;
• testing feasibility;
• preparing decision-making;
• ensuring that the province can continue independently after completion.

Project details

• Start: flexible
• Location: Leeuwarden, NL
• Languages: Dutch