Senior Data and Migration Analyst

Project overview

Project

The Ministry of Health, Welfare and Sport (VWS) is preparing the transition from its current document management system (DMS) to a government-wide DMS service already used by multiple departments. The assignments fall within the preparation and analysis phase. The products of this phase, including a project start architecture (PSA) and a transition plan, form the basis for decision-making regarding the further transition. This involves a large-scale migration: several thousand users and millions of documents in files and cases. The current DMS and the target service both run on FileNet (IBM).

Sustainable accessibility and searchability of existing information, including for Written Requests, are a hard prerequisite. Principles: VWS aligns as much as possible with the standard service as used by current customers. Transferring the current setup is not a principle; only where necessary will specific configurations be made. A picture of the current situation (IST) and the target situation (SOLL, together with the service provider) are compared; the difference forms the basis for the PSA and the transition plan. The contractors, together with the program manager, form a small analysis team.

Interim results are validated in a core team with representatives from the involved organizational units and the service provider.

Assignment Description

The analyst will map the volume, quality, and migration complexity of the information in the current DMS. This forms the basis for the migration strategy in the transition plan. The principle is that ultimately no information will remain in the current DMS.

Results

The contractor will deliver at least:

Activities

Knowledge, Experience, Competencies, and Skills

Competencies

Strong analytical skills, accurate, and risk-aware. Translates technical findings into managerial consequences. Explains complex matters simply.

• a substantiated view of the migration volume, data quality, and the main migration bottlenecks;
• a proposal for selection principles and a high-level migration strategy, including scenarios, risks, and decision points;
• input for the PSA and the transition plan, including conditions for sustainable accessibility and searchability.
• build upon available information and specifically investigate the volume, quality, and structure of the information to be migrated;
• perform the necessary data profiling together with the management team;
• work out the selection principles and migration possibilities with information management and the service provider;
• translate the findings into a high-level migration strategy and input for the transition plan.
• Candidate possesses a minimum of WO work and thinking level. Verifiable in CV and motivation (evident from completed education and/or at least 5 years of work experience at WO level)
• Candidate has at least 5 years of work experience as a data and/or migration analyst
• Candidate has executed and/or supervised at least 1 document and/or data migration in a DMS/ECM environment
• Candidate has demonstrable FileNet experience from at least 1 assignment
• Candidate has work experience with data profiling and/or data quality analysis and/or metadata mapping

Project details

• Start: flexible
• Duration: 6 months
• Location: Den Haag, NL
• Languages: Dutch