Senior PMO & Project Controls Consultant – Pharma CAPEX(m/f/d)

Project overview

Our client is looking for highly qualified Freelance Project Management / PMO Consultants to support the Peptides Downstream Facility Vienna (PDFV) project, which focuses on implementing a new downstream process within an existing production plant.

Operating as independent external consultants, the roles cover two complementary focus areas: Strategic Project Governance & Reporting as well as Strategic Project Cost, Risk & Change Management.

The scope includes designing and establishing robust project governance structures, management reporting frameworks, C-level communication materials, cost and resource reporting architectures, risk registers, change management frameworks, project tracking structures, and structured document repositories.

The consultants will be responsible for analyzing complex project, cost, schedule, risk, and change data and translating it into clear management decision materials, status dashboards, tracking matrices, forecasts, and structured governance documentation.

Responsibilities

Develop executive management presentations and narrative communication materials based on raw project data and reporting requirements.

Consolidate complex project information into decision-relevant summaries, executive reporting templates, and standardized management documentation.

Design structured agenda concepts, technical guidance frameworks, and written guides for project workshops and timeline reviews.

Formalize project decisions, responsibilities, and milestones through structured decision logs and governance documentation.

Set up project tracking matrices for timelines, action items, status reporting, and management dashboards.

Establish project documentation architectures, filing systems, document registers, and organized information repositories for final handover.

Develop project cost reporting structures, including budget allocation models, planned/actual/forecast reporting, and cost assignment matrices.

Analyze project resource utilization, order allocations, cost assignments, and performance data for management evaluation.

Design structured risk registers and risk governance frameworks covering cost, schedule, and project delivery risks.

Set up document-based tracking structures for engineering, procurement, construction, milestones, and follow-up actions.

Develop change management frameworks, including change request evaluation structures, change logs, decision records, and follow-up tracking.

Prepare consolidated cost, schedule, risk, and change summaries for management assessment and decision-making.

• Strategic Project Governance & Reporting
• Strategic Project Cost, Risk & Change Management

Requirements

University degree in Life Sciences, Bio/Chemical Engineering, Business Administration, Finance, Project Management, or a related field.

5+ years of relevant experience in Project Governance, Senior PMO, Project Controls, Cost Management, Risk Management, Change Management, or Management Consulting within the Pharmaceutical, Biotechnology, Process Engineering, or Plant Engineering sectors.

Proven experience supporting large-scale CAPEX, EPC, facility upgrade, or biopharmaceutical production projects.

Strong capability to analyze and synthesize complex project data into executive presentations, C-level decision summaries, management reports, dashboards, and structured governance documentation.

Hands-on experience developing PMO and project governance frameworks, including decision logs, milestone review procedures, tracking matrices, action logs, and structured document repositories.

Experience in project cost and resource management, including budget allocation, planned/actual/forecast reporting, cost assignment structures, and analytical performance evaluations.

Strong knowledge of project risk management, including the development of risk registers, risk governance frameworks, and cost/schedule risk assessments.

Experience in structured change management, including change request evaluation, change logs, decision tracking, and change control frameworks.

Ability to work in an autonomous, self-directed consulting style and independently deliver end-to-end project frameworks and analytical deliverables without operational integration into daily line management.

Business-fluent written and spoken English; German language proficiency is an advantage.

Availability for a 1-year contract at 30–50% capacity, with flexibility for 1–3 planned on-site visits to Vienna.

Nice to have

Experience with downstream bioprocesses, peptide manufacturing, or biopharmaceutical facilities; recognized certifications such as PMP/PMI, PRINCE2, IPMA, CCP, or Prosci; and proficiency in tools such as SAP, Primavera, Power BI, Think-Cell, SharePoint, or advanced Excel.

Project details

• Start: 2026-11
• Duration: 17 Monate
• Remote: hybrid
• Location: Wien, Österreich, AT
• Languages: English, German