Translation Coordinator

Project overview

Job Title: Translation Coordinator

Nice to have

• Experience using JIRA or other project management software to plan, track, and coordinate translation projects.
• Experience with Adobe Suite and multimedia content translation.
• Fluency in Spanish or Traditional or Simplified Chinese; proficiency in additional languages is an asset.
• Understanding of creative content design best practices for bidirectional languages.

Project details

South San Francisco California 94080

12 months with possible ext

Translation Coordinator

Position Summary

The Translation Coordinator supports the day-to-day delivery of translation projects, partnering closely with the Localization Manager, translation vendors, internal linguistic reviewers, and content owners. This role coordinates translation requests for Marketing and creative content, prepares files and reference materials, manages questions and feedback, and tracks projects through delivery and regulatory review. The coordinator also monitors project performance and recommends process improvements to support timely, accurate, and culturally appropriate translations.

Key Responsibilities

Skills and Competencies

Qualifications and Experience

Required

• Receive and process translation requests from internal content owners.
• Prepare source files and reference materials according to standardized processes, ensuring they are clear and complete.
• Coordinate questions and clarifications between linguists, translation vendors, and content owners.
• Gather feedback from internal linguistic reviewers and communicate requested revisions to vendors.
• Develop and maintain project schedules, coordinate resources, and manage deadlines across multiple complex projects.
• Escalate resource or priority conflicts when management support is needed.
• Keep stakeholders informed about project progress, risks, and potential delays.
• Coordinate translated materials through regulatory review and approval, ensuring relevant requirements are followed.
• Work with vendors to support accurate, culturally appropriate translations.
• Partner with vendors and internal reviewers to maintain and improve linguistic assets, including glossaries and style guides.
• Maintain project documentation and records of linguistic decisions.
• Evaluate translation workflows and recommend improvements to efficiency and quality.
• Track and report project metrics, including turnaround time, translation quality, and vendor performance, to support decision-making and continuous improvement.
• Familiarity with translation industry standards, terminology, and best practices.
• Strong organizational and prioritization skills, with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills and the ability to work professionally with internal stakeholders and external vendors.
• Strong attention to detail and a commitment to accuracy and consistency.
• Proficiency with project management tools and software for scheduling, tracking, and reporting.
• Ability to collaborate effectively across teams and build positive working relationships.
• Analytical and problem-solving skills, including the ability to identify risks and recommend process improvements.
• Flexibility and initiative in addressing challenges throughout the translation process.
• Bachelor’s degree in Linguistics, Translation, Communications, or a related field; an equivalent credential or relevant work experience will also be considered.
• At least four years of experience managing translation projects in a professional setting, including coordinating timelines, resources, and deliverables.
• Experience managing translation quality using linguistic assets such as translation memories, glossaries or termbases, and style guides.
• Experience with linguistic review processes, including gathering feedback from internal reviewers and communicating revisions to translation vendors.
• Familiarity with translation management systems (TMS).
• Knowledge of industry-standard file formats and localization best practices for print and digital documents, multimedia, and web content.
• Demonstrated problem-solving skills and the ability to adapt to changing project requirements and stakeholder expectations.
• Start: flexible
• Remote: onsite
• Location: South San Francisco, California, United States, US