Freelance Accountant - Process Development, Documentation, and Closing Preparation

Project overview

Who we are

We are an owner-managed real estate group with around 1,000 residential units in Berlin, Brandenburg, Saxony-Anhalt, and Thuringia. Our core business: acquisition, renovation, division, and sale of apartments, as well as portfolio management. The group consists of eight property and operating companies, a holding company, and several individual companies. Property management, holiday apartments, and commercial operations are handled by an operational company with around 20 employees and freelancers.

Systems: DATEV (ASP, Unternehmen online), Immoware for management, iloca for holiday apartments, SharePoint, and ELO for documents. Annual financial statements, tax balance sheets, and tax returns are prepared by our tax firm within the same DATEV environment.

Starting point – frankly speaking

Our accounting department is being restructured. Day-to-day bookkeeping is running, but documented processes, work instructions, control mechanisms, and reporting are missing. After taking over property management from an external administrator, the data needs cleaning, and financial closings take too long. We are not looking for someone to book entries, but for someone who builds the structure, ensures entries run correctly on their own in the future – and documents them in such a way that they can continue without them.

The project

Four service packages with clear results. You will work independently based on these packages; you will coordinate the order and time management with the management.

What we expect from you

Certified Accountant (IHK) or equivalent, at least five years of experience in financial accounting, including several years in the real estate industry (property companies, rental accounting, WEG, intercompany loans)

Proficient in VAT for rental and sale of real estate (tax exemption, option, input tax correction) and in distinguishing between manufacturing/maintenance costs

Expert in DATEV Kanzlei-Rechnungswesen and Unternehmen online; experience with Immoware or comparable property management systems (Domus, Realax, iX-Haus) is a clear advantage

Proven experience in setting up or restructuring accounting processes – analyzing, documenting, improving processes, and training people in them

Writes work instructions that a new employee can use without further questions

Independent activity with your own company and other clients

How we work

We hire based on attitude, not CV. These values apply throughout the group, and we expect them from freelance partners as well:

Reliability and Responsibility: Promises count. Anyone who misses a deadline says so in advance, not afterward.

Ambition and Determination: We want accounting that is ahead of other areas of the group, not lagging behind.

Interest, Openness, Curiosity: New tools, new ways, asking questions.

Independence: You recognize what needs to be done and do it. No one has to remind you.

Solution Orientation: Problems come with suggestions.

Transparency: Status, risks, and errors are communicated early and openly.

Respect: Towards colleagues, tenants, partners – even under pressure.

Framework

Scope: Project phase approx. 3–4 days per week over 6–9 months. Afterwards, a framework agreement with a reduced scope (monthly closing reviews, closing preparation, process maintenance) is possible.

Project details

Mostly remote. Workshops, training, and analysis appointments on-site in Zossen, about 2–4 on-site days per month during the analysis phase.

Remuneration: Daily rate depending on profile, billing based on actual project days. Please state your daily rate in your offer.

Access: DATEV, Immoware, and SharePoint via your own access; you work with your own equipment.

Immediately or by arrangement.

How to apply

Please send us – feel free to send it informally via email:

Short profile (maximum two pages), daily rate, and availability

Two reference projects with comparable tasks: process development, legacy data cleanup, or closing preparation in the real estate industry

A work sample: a process documentation, work instruction, or closing checklist created by you from a previous project (anonymized)

The work sample is more important to us than the CV. We will contact you within five working days and conduct an initial interview via Teams.

Job facts: Direct client project

• Start: ab sofort
• Remote: remote
• Location: Zossen, Deutschland, DE
• Rate: 100-100 EUR/h
• Languages: German