Contract Manager

Project overview

Context and challenges

Within the Performance Management department of the Information Systems Department (DSI) of the client, the PACO unit (Purchasing and Contracts Unit) manages, on behalf of the DSI:

The IT Contract Manager is involved at every stage of the contract lifecycle. They participate in defining the contractual strategy and in consultations. They respond to requests from DSI prescribers, particularly for launching and carrying out subsequent tenders for managed contracts. They provide their expertise and manage the contractual relationship throughout the life of the contract.

Mission

As part of the Contract Management processes and with the objective of DSI performance, the PACO unit is seeking a service covering the following activities:

Expected deliverables

• The management of the IT Purchasing process and the animation of the sector;
• Contract Management (intellectual services contracts, software license contracts, etc.);
• Relations with suppliers;
• Preparation of purchasing strategies, in conjunction with the Purchasing Department.
• Ensure the monitoring and evolution of assigned contracts (monitoring indicators and penalties, organizing contractual committees, monitoring governance and action plans, launching subsequent tenders for managed contracts, monitoring consumption, gains, etc.)
• Ensure the updating of contractual documents, implement and update reporting for managed contracts
• Ensure the application of contractual clauses
• Anticipate and alert on contractual deadlines, in collaboration with prescribers
• Be the preferred contact for departments for new calls for tender and ensure their follow-up/management on the DSI side
• Investigate and prepare files in collaboration with the Purchasing Department and/or the Legal Department
• Contribute to and participate in DSI purchasing strategy meetings, in conjunction with the Purchasing Department, and collaborate on the drafting of associated documents
• Be an active participant in the Contract Management roadmap and contribute to the continuous improvement of the sector, in collaboration with other Contract Managers in the unit
• Participate in the standardization, formalization, and communication of the unit's processes
• Participate in the evolution of the tools used by PACO (monitoring and deadlines for AC, MS, etc.)
• Summaries of tenders followed up (weekly update)
• Summary of managed contracts (weekly update)
• Risk analysis for each managed contract (with alerts if necessary)
• Summary file of contractual deadlines for contracts followed up
• Formalized processes, validated and made available on the documentation spaces used
• Other deliverables may be defined as the service progresses

Project details

• Start: flexible
• Remote: hybrid
• Location: Paris, France, FR
• Languages: French