Portfolio Manager Future Workplace

Project overview

Assignment Description

Marks Municipality is undergoing several major changes related to a new organization, the need for support in change management, and the renovation of its municipal building. This assignment relates to these areas and is described as follows.

Future Workplace is an umbrella term for several major change programs within the municipality. The portfolio includes the following programs:

Future Office Work, which includes the renovation of the municipal building, the social services department's move to new premises, the evacuation of the municipal building during renovation, and the conference facility in Rydal.

Infrastructure, which includes a common IT platform that incorporates several of the projects provided by SKR within the agreement.

Employee and Development Leadership, which includes several of the cultural shifts the municipality wants to make in working methods and approaches.

Establishment Program, where the municipal executive board follows up and supports the implementation of several projects such as e-archives, intranet, and more.

Your role as Portfolio Manager:

· Act as a sounding board and support for the program managers in the portfolio's various sub-projects. Focus: development of project methodology, communication, anchoring, prioritization. Regular check-ins regarding the projects and the project manager's role.

· Drive the portfolio council. Plan and call meetings, lead the meetings, ensure the implementation of decisions made.

· Drive the program's communication, in close collaboration with the municipality's competencies in the area. Continuously follow up and update the communication activity plan based on emerging needs. Support the projects through communication and anchoring of the program in, for example, management teams and union cooperation groups.

· Ensure progress in the program's various projects by supporting, coordinating, and initiating new activities where needed. Remove obstacles.

· Function as a cohesive link between the different projects. Ensure coordination and enable collaboration.

· Plan and follow up on the program's finances, based on the approved program budget. Note that each project is responsible for its own budget, unless otherwise agreed.

· Report regularly to the steering group (municipal management) and the portfolio council. The assignment is initiated by the Municipal Director.

· Collaborate with a specially appointed change manager within the framework of implementing new working methods.

· Drive the program for new working methods within the portfolio, which includes developing employee engagement, developing leadership, and indirect leadership.

Requirements

Evaluation

Ework will review submitted proposals and present the best-suited consultant demonstrating the best balance between price and quality based on the specified meritorious requirements. The client may verify the consultant and potentially call for an interview where collaboration skills and suitability will be assessed. If the consultant does not meet the requirements, the next consultant in ranking order will be presented.

• At least seven years of experience in qualified work in the field
• Experience working in large and medium-sized public organizations
• Broad experience in project management and program management
• Extensive experience in project and change management.
• Experience in municipal operations, management, and governance.
• Experience with digitalization projects.

Project details

Marks Municipality

Approximately 70% of the work is performed on-site, with the remaining time remote.

Scope

The assignment is full-time during the period 2026-11-15 to 2027-04-01. Thereafter, the assignment is estimated to be part-time, a maximum of 70%, with a framework period. This will be discussed separately.

The time allocation is set at 750 hours during the period 2026-11-15 to 2027-04-01. Thereafter, there is a maximum time frame of 900 hours during the period 2027-04-01 to 2027-12-31.

Option - Scope

Possibility to extend the scope exists. An additional option period of 200 hours is available if needed.

• Start: 2026-11-16
• Remote: hybrid
• Location: Gothenburg, Sweden, SE
• Languages: Swedish