Business Analyst Information Management

Project overview

Job Description

Within the Ministry of Defence, a robust and mature information management (IHH) is essential for executing Main Task 1: Protection of the Netherlands and its allies. For COMMIT, this means that the way information is collected, managed, and used directly impacts the speed, effectiveness, and quality of decision-making. An action plan has been drawn up for this. With the action plan, COMMIT is taking concrete steps to bring information management to a higher level of maturity, making it better equipped for the challenges of the future.

One of the action cards in this plan is the implementation of a DMS and RMA functionality within COMMIT. Preparations for this have already started. Actual implementation is planned for the first half of 2027 with a support period until the end of 2027.

The IHH advisor will be responsible for the implementation of a new DMS / RMA called DefDoc within COMMIT for the directorate(s) assigned to them. The assignment will be considered successful if the following points are met:

• Complete execution – The implementation part for which you are responsible is executed according to the agreed schedule, with any risks being identified early and proposals for adjustment being made to the IHH manager in a timely manner.
• Employees have received the right training and support in a timely manner.
• The work processes, agreements, management, and on-the-job training are sustainably embedded within the directorate(s). Such that working with DMS / RMA is embedded within the existing work processes in accordance with the product vision.
• Insight into preconditions – The necessary preconditions for successful implementation (legal, technical, functional, operational, organizational) are fully identified, analyzed, and any risks are identified to the IHH manager in a timely manner. Thus, the main goal is achieved: embedding working with Defdoc in accordance with the production vision within the existing work processes of the directorate(s).

Responsibilities

To achieve the project objectives, the IHH advisor will find the right entry points within the directorate(s) assigned to them. To this end, the IHH advisor will build and maintain a network of relevant stakeholders within COMMIT. The efforts of the IHH advisor must demonstrably contribute to setting and keeping the growth in maturity of the IHH in motion. To this end, the IHH advisor is able to switch between stakeholders and colleagues, can perform tasks independently, knows how to deal with resistance, and identifies bottlenecks to the IHH manager in a timely manner.

Background of the assignment

About COMMIT - COMMIT strengthens the combat power of the armed forces with materiel and IT. This makes good information management, where information can be timely, complete, correct, current, reliably recorded, used, found, and archived, indispensable. Our mission The Materiel and IT Command (COMMIT) delivers materiel and IT on time to support every deployment of the armed forces. Now and in the future. Reliably, innovatively, and ready under all circumstances, we strengthen combat power. This is how we protect what is dear to us.

Our vision COMMIT delivers materiel and IT on time under all circumstances to support every deployment of the armed forces; in peacetime, in the grey zone, and in a large-scale armed conflict. This is how we at COMMIT strengthen the combat power of the armed forces. COMMIT provides new materiel and IT, ensures continuity with (weapon) system management, chain logistics services, and IT services, and renews the armed forces through knowledge development and innovation. Our focus is on accelerating, scaling up, and renewing.

We respond quickly, flexibly, and in a controlled manner to new assignments and changing circumstances. This is how we collectively protect what is dear to us.

Positioning of the Information Management Advisor:

The Information Management Advisor is positioned within the Information Management team, part of the CIO Office of COMMIT. Several advisors work within this team. This team works closely with the Liaison team of the Defense Open Order Program for COMMIT. The Defdoc implementation project leader works in the liaison team, with whom the advisor will collaborate closely, among other things.

Requirements eCF profile: Business Analyst

Reference Area: D.10 Information and Knowledge Management

This assignment is based on the European e-Competence Framework (e-CF). This is a European standard for describing IT competencies and the associated level of responsibility. The e-CF profile indicates which competencies and at what level (e-1 to e-5) are expected from the candidate. We expect candidates to clearly demonstrate in their CV that they possess these competencies. This can be done by describing for each relevant assignment or position:

CVs in which the required eCF competencies are not demonstrably present cannot be fully assessed for suitability.

Candidate has at least 4 years of demonstrable work experience with the chosen eCF profile similar role.

Generic description of competence area and levels

Identifies and manages structured and unstructured information, taking into account information dissemination policy. Creates information structure to enable exploitation and optimization of information. Understands the right tools that can be used to create, extract, maintain, renew, and disseminate business knowledge to benefit from the information item.

Summary of tasks and mission

Analyzes the business domain and optimizes business performance through technology application. Analyzes the information and processes required to support business plans. Formulates functional and non-functional requirements of the business organization and advises on the lifecycle of information solutions. Evaluates the impact in terms of change management.

Additional information

Hybrid working: The frequency is an estimate, provided the work allows. Arrangements regarding working from home are always made in consultation with the needs assessor. Frequency of days working from home: 2

On-call services: No

• Organizing employee involvement for the implementation of DMS/RMA in accordance with the product vision.
• Practical execution of tasks to create preconditions for the use of DefDoc by employees.
• Visibility and accountability for the directorate(s) for which you are responsible.
• Coordinating and ensuring compliance with the use of DefDoc.
• Being flexible and adapting work activities in case of changing circumstances or adjusted project planning.
• the role the candidate fulfilled
• the tasks and responsibilities involved
• the extent to which these align with the required eCF competencies and level
• Contribute to the preparation of the organization's business plan
• Analysis of business requirements and design-related processes
• Support of digital transformation, identifying improvement points in business processes
• Propose possible ICT solutions that meet the ICT strategy
• Develop business cases related to the proposed solutions
• Analyze required information and documents
• Develop plans for continuity of operations
• Candidate has at least 5 years of demonstrable work experience as an Information Management Advisor / Business Analyst.
• Candidate has at least 3 years of demonstrable work experience in complex government organizations.
• Candidate has demonstrable work experience with the implementation of (new) document management / record management systems.
• Candidate has at least an HBO diploma in the field of business administration, IT.
• Candidate has demonstrable knowledge and experience with the application of DUTO / NORA frameworks.

Project details

• Start: 2027-01-31T23:00:00
• Remote: hybrid
• Location: Utrecht, NL
• Languages: Dutch