Creative Project Coordinator

Project overview

Our client in the CPG industry is seeking a Creative Project Coordinator to join their team on a contract.

Project details

• Hours/week: 40
• Initial term: 3 months with potential extension and/or opportunity to convert to full-time
• Location: remote (Eastern or Central Time working hours preferred, client resides in NYC)
• Must work off your own computer About the Role: Our client is looking for a Creative Project Coordinator to support their Production and Operations team as they continue to grow. This is a great opportunity for someone early in their project management, creative operations, or marketing career who enjoys staying organized, managing details, and helping teams work efficiently. You'll partner closely with senior project and operations leaders to keep creative projects on track, maintain project documentation, support asset organization, and ensure work flows smoothly across teams. Rather than owning large workstreams independently, you'll play an important support role by helping manage project information, keeping systems up to date, tracking priorities, and ensuring teams have access to the resources they need. We're looking for someone who is proactive, eager to learn, comfortable working with multiple priorities, and interested in building a career in project management and creative operations.
• Start: flexible
• Remote: remote
• Location: United States, US
• Rate: 25-30 EUR/h

Project Coordination & Traffic Management (Primary Focus)

• Support the intake and routing of incoming creative requests and project briefs
• Help maintain project information, timelines, and task assignments within Asana
• Update project trackers, hot sheets, status reports, and priority lists
• Monitor deadlines and follow up with team members to ensure projects continue moving forward
• Help identify missing information, potential timeline risks, and project dependencies
• Assist with project setup, task creation, and ongoing project maintenance
• Support project and operations leadership by preparing status updates and maintaining project visibility across teams
• Help keep teams informed of upcoming deadlines, priorities, and project changes Digital Asset Management
• Help organize and maintain creative files and digital asset libraries
• Ensure assets are stored in the correct locations and follow established naming conventions
• Assist with file organization, version control, and asset archiving
• Help teams locate approved assets and current versions of project files
• Identify organizational gaps and support efforts to improve asset management processes Team & Operational Support
• Provide administrative and operational support to the project management and production teams
• Assist with reporting, documentation, and process updates
• Support e-commerce and marketing teams with project-related coordination as needed
• Contribute ideas for process improvements and more efficient ways of working
• Learn and grow alongside a collaborative team while taking on increasing responsibility over time What We're Looking For:
• Minimum of 1-3+ years of experience in project coordination, project management, marketing operations, account coordination, production coordination, or a similar support role
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and keep information accurate and up to date
• Comfortable working in project management tools such as Asana, Monday.com, Wrike, Jira, or similar platforms
• Experience with Asana is preferred but not required
• Strong written and verbal communication skills
• Confidence following up with team members and helping keep projects on track
• Comfortable working with spreadsheets, trackers, and status reports
• Interest in creative operations, project management, marketing, or agency environments
• Proactive mindset and willingness to learn new tools and processes
• Comfortable working in a fast-paced environment where processes continue to evolve What Success Looks Like:
• Project information is accurate, organized, and up to date.
• Creative teams have visibility into deadlines, priorities, and next steps.
• Assets and files are easy to locate and properly maintained.
• Stakeholders can rely on project trackers and reports to understand project status.
• The operations and production team views you as a dependable partner who helps keep work moving efficiently. In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. Benefits