I-Advisor Information Management

Project overview

Assignment Description

Within the Ministry of Defence, a new Document Management System (DMS) is being implemented, which is a prerequisite from the Technology workflow for improving the maturity of information management. This Defence-wide rollout is part of the DOO program and consists of parallel sub-projects per Defence Component (Army, Air Force, Navy, Marechaussee, and supporting Commands, Directorates, and Services). This system will replace the Xpost system.

The I-Advisor is part of the transformation and transition team and contributes to the implementation of the result to the end-users (rollout and adoption) and management users (information management professionals). The activities depend on the project phase and the team composition. Your contribution may vary per project phase:

Background of the Assignment

The Ministry of Defence is organizing its information management as a basis for information-driven work, an efficient administrative organization, and compliance with the Government Information (Access) Act (Woo) and the Archives Act.

The Defense Open for Order (DOO) program manages this change calendar and carries out many improvement projects, from business transformation to IT realization. The main objective of this program is: Defence achieves a strengthened information position for improved decision-making and accountability. To this end, information must be accurate, complete, current, findable, and accessible.

The program realizes the setup for defence-wide information management and supports the organization with knowledge, capacity, and technology to increase the maturity of information management, while safeguarding the security of the State.

Generic Description Competence Area and Levels

Identifies and manages structured and unstructured information, taking into account the information dissemination policy. Creates information structure to enable exploitation and optimization of information. Understands the right tools that can be used to create, extract, maintain, renew, and disseminate business knowledge to benefit from the information item.

Summary Assignment and Mission

Analyzes the business domain and optimizes business performance through technology application. Analyzes the information and processes required to support business plans. Formulates functional and non-functional requirements of the business organization and advises on the lifecycle of information solutions. Evaluates the impact in terms of change management.

• (Co-)drafting action plans, implementation, and change plans;
• Gathering and analyzing wishes & requirements from directorates regarding information needs;
• Analysis of unambiguous processes and system configuration products;
• Validation of the developed processes and configuration products;
• Support of the information management organization for the design and configuration of functionality;
• Aligning new functional wishes with product owners;
• Testing new functionalities and developing user stories for training;
• Co-authoring user documentation;
• Organizing and facilitating workshops, presentations, and training sessions;
• Supporting project management.

Responsibilities

Requirements eCF Profile: Business Analyst

Reference Area: D.10 Information and Knowledge Management

This assignment is based on the European e-Competence Framework (e-CF). This is a European standard for describing IT competencies and the associated level of responsibility. The eCF profile indicates which competencies and at what level (e-1 to e-5) are expected from the candidate. We expect candidates to clearly demonstrate these competencies in their CV. This can be done by describing for each relevant assignment or position:

CVs in which the requested eCF competencies are not demonstrably present cannot be fully assessed for suitability.

Wishes

• Contribute to the preparation of the organization's business plan
• Analysis of business requirements and design-related processes
• Support of digital transformation, identifying areas for improvement in business processes
• Propose possible ICT solutions that align with the ICT strategy
• Develop business cases related to proposed solutions
• Analyze required information and documents
• Plan for operational continuity
• the role the candidate fulfilled
• the activities and responsibilities involved
• the extent to which these align with the requested eCF competencies and level
• Candidate has at least 3 years of demonstrable work experience with the chosen eCF profile in a similar role
• Completed university education (WO) or 3 years of experience at a comparable level
• Proficiency in the Dutch language, fluent in speaking and writing.
• Work experience and knowledge in the field of information management and information-driven work;
• (Optional) Knowledge in the field of (digital) archiving;
• Work experience and knowledge in the field of business analysis and process analysis;
• Experience with change processes;
• Experience with facilitating and organizing workshops and training sessions.
• Candidate preferably has demonstrable work experience within the Ministry of Defence.

Nice to have

Additional Information

Hybrid working: Yes

Frequency of days working from home: 2 days MAX

On-call services: No

• Affinity with working for the Central Government and Defence in particular;

Project details

• Start: 2026-12-31T23:00:00
• Location: Den Haag Zuid-Holland, NL
• Languages: Dutch