ICT Portfolio Manager

Project overview

Please note: This assignment is not automatically suitable for a freelancer. The client assesses per application whether the assignment meets the conditions of the Dutch DBA law. Freelancer engagement is only possible if it can be sufficiently substantiated that the work is performed independently.

Department

Within the Municipality of Zoetermeer, the Information and Automation department is responsible for the IT/IV support of the rest of the organization. A collegial atmosphere prevails within the Advice & Projects team. Everyone is willing to help each other. But we are primarily driven to advise and support our internal clients as well as possible: colleagues, management, and citizens. The modern city hall encourages encounters and mutual cooperation, and you are flexible in choosing your workspace.

Assignment

As a portfolio manager, you will further establish and develop ICT portfolio management into a working, supported, and sustainably secured method. You will support the strategy team (strategist, architect, and information managers) in making choices about priorities and capacity. You will connect organizational goals, information provision, change initiatives, and execution capacity, ensuring that decision-making is based on current, objective, and comparable management information.

You will bring structure, make capacity and dependencies transparent, prepare decision-making, and guide the organization in applying the new method. Upon completion of the assignment, processes, roles, responsibilities, consultation structures, instruments, and management agreements will be established, applied, and transferred.

Activities

Within this assignment, the portfolio manager will perform, among other things, the following activities:

Positioning and Collaboration

You will work under the direction of the Advice & Projects (A&P) team manager and collaborate closely with the strategy team (strategist, architect, information manager), management, and project leaders. You will advise independently and escalate in a timely manner when capacity, progress, risks, or interdependencies threaten the realization of portfolio objectives. You will not set this up alone but will connect to the existing portfolio process and coordinate with the aforementioned roles regarding the setup.

12 months - 32-36 hours - 1.00 FTE

Profile of the suited interim professional:

Dutch native or near native

Knock-out criteria:

• Further development and improvement of the current setup of portfolio management;
• Optimization, application, and establishment by the organization of the portfolio process for intake, assessment, prioritization, decision-making, monitoring, adjustment, and termination of initiatives;
• Creation, management, and updating of an integrated ICT portfolio of relevant projects, improvement initiatives, and change assignments, with clear basic data and clear ownership;
• Development and establishment of a prioritization framework with which initiatives are assessed transparently, objectively, and repeatably;
• Establishment and further development of an organization-wide governance for the ICT portfolio, including roles, responsibilities, mandates, consultation structures, decision-making moments, and escalation routes;
• Creation and maintenance of periodic portfolio dashboards and management reports on progress, costs, benefits, risks, dependencies, capacity, and strategic contribution;
• Clarification of available and required capacity of all I&A teams, including proposals for allocation, phasing, and problem-solving;
• Recording of working methods, formats, principles, and management agreements for the structural use of portfolio management within the organization;
• Creation and guidance of an implementation and assurance plan, including knowledge transfer and a proposal for structural ownership within the organization;
• Preparation of a final report describing the achieved results, remaining development points, and recommendations for further maturation of the portfolio process.
• Completed education at a minimum HBO bachelor level;
• Minimum 4 years of demonstrable work experience as a portfolio manager, strategic advisor, implementation manager, or similar;
• Minimum 2 years of demonstrable work experience in the past 6 years with establishing, implementing, and further developing portfolio management within a municipality or government agency;
• Demonstrable work experience with governance setup, prioritization of change initiatives, capacity management, and management or executive reports;
• Demonstrable work experience with implementing and sustainably securing new working methods, roles, responsibilities, and processes within an organization;
• Demonstrable work experience with realizing, implementing, and sustainably securing portfolio management within complex organizations with multiple organizational units, diverse interests, and multiple change initiatives;
• Demonstrable work experience with designing and implementing roles, mandates, consultation structures, decision-making moments, and escalation routes;
• Demonstrable work experience with prioritization methodologies, portfolio trade-offs, scenario analyses, and connecting change assignments to available capacity and resources;
• Demonstrable work experience with guiding organizational change and transferring working methods to the line organization.

Project details

• Start: flexible
• Duration: 2 months
• Location: Zoetermeer, North-Holland, South-Holland, NL
• Languages: Dutch