Information Analyst – Data Migration & Information Management

Project overview

In connection with the DBA Act (Deregulation Assessment of Employment Relationships), it is not possible to invoice as a self-employed person for this assignment. Matchd offers various types of employment contracts. We are happy to discuss this with you to determine which employment contract best suits your wishes and situation. Feel free to contact us for more information and an explanation of the possibilities.

Assignment

The Veiligheidsregio Utrecht (VRU) is preparing to replace its current VTH solution RX Mission. For a controlled transition to a new information system, insight is needed into the existing information, its quality, and the necessary measures for data improvement and information management.

The VRU is looking for an information analyst to investigate the current situation and provide well-founded advice on handling the information in RX Mission. The central questions are: what information is present, what information is needed for future tasks, what is a suitable migration strategy, what improvements are needed for the transition to information-driven work, and for the execution of the required record management activities?

The assignment covers 10 years of history of cases, objects, locations, activities, correspondence data, relationship and contact data, and the associated information in structured and unstructured form.

Activities

The information analyst:

Deliverables

The results will be delivered in editable format. Findings and advice must be traceable to the source data examined. Assumptions, uncertainties, and decision points will be explicitly recorded.

Collaboration and Responsibilities

The information analyst works under the direction of the project manager and coordinates content with the DIA team (data, information, and analysis), information management, functional management, involved process owners, subject matter specialists, and available technical data specialists. Where necessary, the current supplier will be involved in obtaining and interpreting source data.

The information analyst prepares choices in collaboration and based on the analysis results. Decisions on migration scope, destruction of information, and deployment of staff will be made by the responsible officials within the VRU. Information management will advise on the application of record management activities.

Scope

The assignment concerns analysis, advice, and preparation. The actual cleaning, destruction, archiving, and technical migration fall outside this assignment.

The analysis starts from the current information and is not dependent on a chosen new solution. Definitive field mapping and technical import specifications will be elaborated later once the target model is available.

Developing an organization-wide core registration for fire safety or establishing a new minimum dataset is not part of this assignment. Existing frameworks will be applied; missing frameworks and their consequences will be made transparent as decision points.

2 months - 36 hours per week - 1 FTE

Profile of the suited interim professional:

Dutch native or near native

Knock-out criteria:

• Maps the content and structure of RX Mission, including information categories, quantities, volumes, age, statuses, metadata, and interrelationships. Also maps relevant linked storage locations and dependencies.
• Investigates data quality for completeness, consistency, uniqueness, validity, and referential integrity. Assesses content accuracy and timeliness together with subject matter specialists and responsible parties.
• Investigates with information management which information is eligible for retention or destruction, based on the applicable selection list, retention periods, and any exceptions.
• Identifies bottlenecks in information management, including incomplete files, duplicates, missing metadata for archiving.
• Ascertains from the user organization what historical information is needed for future tasks and how it should remain available.
• Develops various migration scenarios. This includes selective migration, broader migration, and starting with a clean operational environment, while ensuring historical information remains available and manageable.
• Advises per information category on the destination and the necessary preparation: migrating, cleaning, enriching, transforming, storing elsewhere, or proposing for destruction.
• In consultation with the project manager, develops an action plan, including priorities, responsibilities, dependencies, required capacity, and an indicative timeline.
• Translates the findings into requirements and specifications for the later migration and into checks to establish completeness, coherence, and usability.
• Source Inventory:
• An overview of the existing information, volumes, structures, relationships, origin, and relevant dependencies.
• Data Quality and Information Management Report:
• Findings per information category.
• Quantified deviations, where possible.
• Risks and consequences for migration and management.
• Description of research methods used, samples, and limitations.
• Selection and Destination Matrix:
• For each information category, a proposal for migration, storage elsewhere, or destruction.
• Justification for the proposed choices.
• Overview of necessary operations and decisions yet to be made.
• Scenario and Decision-Making Advice:
• Comparison of realistic migration scenarios regarding usability, long-term accessibility, risks, effort, cost indication, and dependencies.
• A well-founded preferred recommendation.
• Cleaning and Preparation Plan:
• Concrete actions for restoration, enrichment, selection, and preparation for archiving or destruction.
• Documentation of ownership, priorities, and capacity estimates.
• Transfer Dossier for the Migration Phase:
• Documented starting points and selection rules.
• Quality checks and outstanding questions.
• Requirements for the execution of the migration by the migration party and the new supplier of the VTH application.
• Completed education at a minimum HBO bachelor level or at least 5 years of demonstrable work experience as an information analyst, data analyst;
• At least 3 years of demonstrable work experience with information analysis and/or data quality analysis;
• Demonstrable work experience within at least one assignment involving source inventory and data quality analysis in preparation for data migration, with a clear description of the individual contribution, the research method applied, and the results delivered;
• Demonstrable work experience within at least one assignment involving independently analyzing structured datasets and performing data quality checks using SQL, Power Query, or similar analysis tools;
• Demonstrable work experience in jointly investigating and analyzing structured data, documents, metadata, and interrelationships, where substantiated migration choices were made collaboratively, including a clear description of the delivered results;
• Demonstrable work experience in collaborating with information managers to analyze existing data and files, including a clear description of where this experience was gained and what results were achieved;
• Demonstrable work experience with case-oriented and/or object-oriented information provision within a safety region, municipality, or environmental agency.

Project details

• Start: flexible
• Duration: 2 months
• Location: Utrecht, Utrecht, Flevoland, NL
• Languages: Dutch