Inventory of Access Control Systems

Project overview

We are now looking for a supplier to perform an inventory of access control systems for our client, Göteborgs stad!

The assignment includes inventory, verification, and documentation of approximately 50 percent of Bostadsbolaget's Aptus system in MultiAccess (261 nodes and 950 system units). The purpose is to ensure that the system information corresponds to the actual installation, that labeling and naming follow Bostadsbolaget's standard, and to identify and document any deviations. The assignment also includes checking the system's security configuration and encrypted communication, as well as recommending or implementing necessary measures to meet Bostadsbolaget's security requirements.

Assignment description:

Responsible for inventory, quality assurance, documentation, and updating of facility information in MultiAccess. The role ensures that system data, physical labeling, and technical documentation are correct, current, and follow Bostadsbolaget's established standards and security requirements.

Responsibilities

The supplier must have knowledge of programming, troubleshooting in MultiAccess, inventorying and quality assuring facility systems, handling technical documentation and deviation reporting, administering and troubleshooting access control systems. They must also have knowledge of security configuration of access control systems, as well as intercom and booking systems.

Mandatory requirements

The consultant performing on-site inventory must meet the following requirements. The person performing documentation does not need to.

Meritorious requirements

Assignment period: 2027-01-08 - 2027-12-01

• Check in MultiAccess that nodes, system units, and other objects are named according to Bostadsbolaget's current naming standard for MultiAccess Styra 8.8.X.
• Labeling of system units, such as doors, laundry rooms, storage rooms, etc., must correspond to the information in MultiAccess and follow Bostadsbolaget's Naming Structure Template – MultiAccess Styra 8.8.X.
• Doors connected to the same entrance door must have clearly distinguishing names, for example, "Laundry Room 1" and "Laundry Room 2". The same names must be used both in MultiAccess and on the physical labeling. Any deviations must be documented and reported.
• Ensure that addresses, stairwells, and other object details in MultiAccess are correct and correspond to actual conditions.
• Check that all entrance doors are equipped with microswitches for monitoring and alarm functions. Any deviations must be documented.
• Technical documentation in the form of drawing materials describing and illustrating the placement of system units, door environments, card readers, intercoms, information boards, and other relevant system components.
• Models of units, objects, and information boards must be documented and delivered in separate documentation.
• Identify units and objects in MultiAccess that are incorrect, outdated, or no longer in use. Update the information in MultiAccess and provide suggestions for appropriate actions for each object.
• Implement or propose necessary measures for encryption and security configuration of central units according to Aptus recommendations and Bostadsbolaget's security requirements.
• Document all errors, deficiencies, and deviations identified during the assignment.
• Ongoing coordination with the system administrator regarding project progress.
• Have at least 3 years of experience in system work within access control
• Have experience with Aptus MultiAccess.
• Have completed at least two similar assignments in the last 5 years.
• Have experience in inventory and quality assurance of facility information.
• Have experience in technical documentation and deviation reporting.
• Have completed training in MultiAccess
• Have experience in project management
• Have completed similar assignments for municipal housing companies or large property owners.
• Be able to deliver the assignment earlier than the stated end date

Project details

Gothenburg

Remote work: Primarily on-site work for inventories, however, a portion of the assignment can be performed remotely.

Compensation: Hourly rate against budget

Scope: The supplier shall estimate the scope and submit a budget in hours and currency.

Possibility of extension/option: There is an option to inventory the remaining 50% of the client's property portfolio. This option may also lead to an extension of the assignment by approximately 1 year. Exact terms for the option will be agreed upon if/when it is exercised. The option will be under the same terms as the basic assignment.

Language: Swedish

Please apply directly through our system with:

Appendices:

(NOTE! You need to be logged in to access attached files.)

Interview:

Consultants may be called for an interview if needed to establish qualification requirements.

Contractual terms:

Terms for the assignment will be based on Ework's agreement with the customer.

Application deadline is 2026-11-06 (at 23:59)

If you encounter any technical issues during the application, please contact [contact removed] or use the chat function at the bottom right corner here in Eworks Verama.

Please note that this is a call-off from an already procured framework agreement, which means that the procedure for call-off and evaluation/feedback differs from a traditional consultant procurement. All companies can apply and be awarded provided they best meet the requirements in the current call-off.

Please note that the following grounds may result in immediate rejection of the bid:

-Incomplete bid, meaning documents or required descriptions are missing.

-Mandatory requirements not met.

-Information about mandatory requirements is not clearly stated in the bid in the designated place.

• updated CV(s)
• completed skills matrix
• reference appendix
• implementation plan including timeline
• price appendix
• hourly rate (incl. overhead)
• Skills Matrix Template
• Reference Appendix Template
• Start: 2027-01-08
• Remote: hybrid
• Location: Gothenburg, Sweden, SE
• Languages: Swedish