Office Support Assistant

Project overview

Office Support Assistant – HIRING ASAP

Our client needs a reliable, proactive person to keep their London office clean, stocked and ready for the team each morning. You’ll be the person who makes the office feel looked after.

Key Responsibilities

A. Site readiness

B. Deliveries, mail and visitors

C. Inventory and orders

D. Facilities and compliance support

E. Periodic and event-based services (as agreed with the Company in advance)

Essential Skills & Experience

• Meeting rooms, kitchen, bathrooms and common areas are in a ready, stocked condition at the start of each working day, and any defects are reported.
• Kitchen consumables are stocked, the coffee machine and water font are clean and operational, and expired fridge items are removed.
• Deliveries and post are received, recorded and passed to the correct recipient, with missing items traced and reported to the Company.
• Visitors are welcomed and signed in, and the visitor log is accurate.
• A current stock list of kitchen, cleaning, bathroom and stationery items is maintained so the Company can place orders without relying on staff requests.
• Grocery deliveries are checked against the order and shortfalls reported the same day.
• Welcome packs and merchandise are available when the Company needs them.
• Facilities issues are logged, reported to the Company or building management, and followed through to a confirmed outcome.
• Service providers’ visits are attended and a report given on completion.
• First aid supplies are audited weekly with expired items flagged, and visible fire safety routes and equipment are checked and reported.
• Joiner and leaver handovers: fobs, keys, welcome kits, office orientation, and return of equipment.
• Receipt, storage and issue of IT equipment, with IT informed.
• Event set-up and clear-down, and supplier reception.
• Locating misdirected items within the building.
• Coordinate the anniversary gifts for all UK based employees
• A short, maintained “how the office works” guide.
• Previous experience in an office, hospitality, facilities or similar support role
• Reliable and punctual (a morning start is non-negotiable)
• Organised, practical and comfortable working independently

Project details

Central London office

Contract: Till 31st December 2026

£15 - £20 per hour

Start Date: ASAP

Hours: Part-Time, Tuesday – Thursday (6/10 hours per week)

• Start: flexible
• Location: London, United Kingdom, GB