Order A9436 - PMO Assistant Efficiency Increase with AI Process Automation HERMES French

Project overview

Start Date: December 2026

Industry: Public Sector

Responsibilities

• Technical support for project and sub-project managers in consolidating content.
• Research, data collection, and preparation of benchmarks, market, and practical examples.
• Development of quantity frameworks, use cases, and presentation materials.
• Preparation, minute-taking, and follow-up of working meetings of interdepartmental teams (resolutions, follow-up tasks, deadlines, responsibilities).
• Schedule and task management across the five sub-projects.
• Documentation, file, and archive management, as well as formal preparation of work and committee documents.

Requirements

Advantageous (relevant for evaluation):

IMPORTANT:

Languages

Languages Spoken Written Priority

German very good very good a must

French very good very good a must

Description Priority

Project Management a must

Kind regards / Best Regards

André van Sprundel

CEO

GHR Global Human Resources AG

Blegistrasse 13

CH-6340 Baar / ZG

Direct Line: *

Email: *@*.ch

Web: www.ghrgroup.ch

• HERMES Foundation (Client Requirement) -> Certification HERMES Foundation 5.1 or 2022, to be proven with the certificate.
• Languages (Client Requirement) -> German and French – multilingual meetings are minuted in German, no translation, not even in the assessment.
• Project Experience -> Project support in comparable projects in public administration or comparably large organizations, evidenced by a reference project from the last five years.
• Processes & Business Cases -> Collection, documentation, analysis, and design of business processes as well as cost-benefit analyses.
• Preparation -> Consolidation, research, data collection, and preparation of benchmarks, quantity frameworks, and presentation materials.
• Minute Taking -> complete, understandable minutes including follow-up tasks, deadlines, responsibilities, and information obligations.
• Level -> at least Professional; Senior experience allowed, but not a requirement.
• Work Method -> structured, careful, and reliable, even when working in parallel for several sub-projects.
• Language Skills -> accurately and precisely reproduce content from bilingual meetings in German.
• Committee work and formal preparation of decision documents.
• Familiarity with HERMES study structures and their documentation requirements.
• Experience with AI and process automation in public administration.
• Routine with filing and document systems of larger organizations.
• Remote Policy -> on-site at the client's 40-60% / Home Office 40-60%, depending on the project phase; remote work only allowed within Switzerland.
• Debt and criminal record extracts will be requested (residence Germany: SCHUFA report and police clearance certificate).
• Residence in Switzerland or valid C residence permit upon offer submission.
• Personnel security screening (PSP) is required.

Project details

37 months with option

Possible contract types: Consultant / Rental

60%

You must be registered

Number of positions: 1

Deadline: 2026-10-22, 22:00

Bern

Creation Date: 2026-10-10

Description

For our end client from the Swiss federal administration, we are looking for a professional for technical and administrative project support as follows:

Initial Situation & Mandate:

The end client is examining five prioritized reference processes of the administration for their efficiency potential through artificial intelligence and process automation. For each reference process, an adapted HERMES study with a cost-benefit analysis is created by interdepartmental teams; project management ensures methodological coherence.

The role supports project and sub-project managers technically (consolidation, research, benchmarks, quantity frameworks) as well as operationally-administratively (meetings, minutes, appointments, filing). With 350 person-days, this is the higher-volume of the two profiles in the mandate.

• Start: 2026-12
• Duration: 37 Monate
• Remote: hybrid
• Location: Bern, Schweiz, CH
• Languages: German