Programme Secretary

Project overview

Assignment description: This secretary will maintain an overview and monitor all dimensions of the NFKo programme: planning/progress, agendas, decision-making, documents, etc. She or he will proactively involve relevant stakeholders in the BO directorate so it is clear what the teams will face and what impact this will have.

And acts as a liaison officer between the framework table (= shaping implementation policy, issuing assignments to multidisciplinary development teams in which employees from both New Childcare Financing (NFKo) and Digital Services (DD) work together), the client meeting (steering group), and the programme managers meeting (with a yet-to-be-defined relationship to the BO line management team). The secretary will participate in the framework table, the client meeting, and the programme managers meeting, prepare these meetings, and record actions/decisions and ensure their follow-up.

The secretary is responsible for the timely creation and handling of programme (progress) reports, which are drawn up in consultation with the business controller and a later QA role.

Requirements

The offered candidate has a minimum of a university (WO) work and thinking level, demonstrated by a completed WO education or at least 4 years of work experience in the role of Programme Secretary, Directorate Secretary, Directorate Advisor, or similar.

The offered candidate has at least 3 years of demonstrable work experience within a political-administrative organisation as a programme secretary, directorate secretary, board advisor, directorate advisor, or a comparable position, where supporting directorate or management meetings, advising managers, and coordinating with internal and external stakeholders were core activities. The offered candidate has at least three years of demonstrable knowledge of administrative decision-making and its support at directorate or board level. This should be evident from the activities described in the CV.

The offered candidate has at least 1 year of demonstrable work experience with the processing, assessment, and coordination of Woo requests, including monitoring legal deadlines and coordination with involved stakeholders. The offered candidate scores at least 500 points out of the total attainable points for quality wishes and competencies (=800 points), with at least 30 points per competency.

Wishes: The extent to which the candidate has experience with both independent work and effective collaboration within multidisciplinary teams. The extent to which the candidate has demonstrable experience with thinking and acting from the perspective and interests of citizens and societal tasks. The extent to which the candidate has work experience with the processing, coordination, and/or assessment of requests under the Government Information (Public Access) Act (Woo).

The extent to which the candidate has experience in bringing structure, overview, and quality to complex work activities and in advising and supporting directorate or management teams. The extent to which the candidate has experience within a crisis organisation or with activities related to crisis management, decision-making under time pressure, and administrative coordination.

Project details

• Start: 2026-12-31T23:00:00
• Location: Utrecht Utrecht, NL
• Languages: Dutch