Project Manager Receiving Organization

Project overview

For our client, we are looking for a Project Manager Receiving Organization.

ROLE LEVEL

Senior and confident project manager accustomed to leading complex organizational and business change in large organizations. Able to work in environments where mandates, ownership, and organizational interfaces need to be clarified while business operations continue and important deliveries must be received.

Purpose of the Role

The client in Sweden is running the program 'Ny Gemensam Butikslösning, NGB' (New Common Store Solution), which involves extensive changes to system support, processes, and ways of working for store operations and store accounting. The program is responsible for development and rollout, while long-term responsibility for technical and business management needs to transition to an established receiving organization.

A preliminary study and mapping are underway to provide a comprehensive overview of NGB's deliveries, affected systems and processes, existing management structures, and process ownership. The mapping will also identify organizational gaps, unclear ownership, and critical actions needed for the transition from program to line organization.

We are seeking a senior project manager who will receive the results from the preliminary study and drive the work forward, translating it into structured execution. The role is responsible for prioritizing and driving the closure of identified organizational gaps, ensuring that the business and DigIT have the right conditions to receive, manage, and further develop NGB's deliveries according to the client's guidelines.

The assignment includes establishing an execution plan, clarifying responsibilities, mandates, and dependencies, and coordinating work between the program, the business, DigIT, and other affected functions. The role will ensure that decided actions have clear owners, timelines, and follow-up procedures.

As a project manager, you will lead cross-functional working groups, prepare decision-making documentation, and follow up on critical gaps being closed in the correct order. The role requires the ability to create structure and progress in a complex organization where responsibilities and organizational interfaces are not yet fully established.

Responsibilities

Receive and quality assure the mapping, gap analysis, and recommendations, and translate the results into a feasible assignment.

Develop and anchor an implementation plan with prioritized activities, milestones, responsible parties, resource needs, and dependencies. Ensure that business-critical gaps are closed in the correct order.

Build upon established management processes and ways of working, assessing what adjustments or additions are required based on identified gaps and observations. Coordinate the implementation and ensure that changes are anchored with affected process and service owners.

Drive the work to clarify and establish responsibility for technical and business management, process ownership, requirements definition, support, incident management, and further development.

Identify the roles and competencies required for the implementation and for the long-term receiving organization. Develop decision-making documentation for staffing and resource enhancement, including role descriptions, while formal staffing and recruitment decisions lie with responsible line managers.

Establish effective collaboration formats, decision-making forums, and escalation paths between the business, DigIT, Application Management, service desk, NGB program, and external suppliers.

Coordinate the establishment of necessary management structures and service arrangements, ensuring that affected services, systems, and processes have clear recipients and owners.

Plan and follow up on the handover from program and projects to the receiving organization. Ensure that handover criteria, competencies, resources, ways of working, and documentation are in place before ownership is transferred.

Lead cross-functional working groups, manage risks and dependencies, and report progress, resource needs, and decision points to clients, program management, and relevant decision-making forums.

Create consensus among affected managers, process owners, and other key stakeholders, and follow up to ensure that decided actions are implemented, yield the intended effect, and have clear long-term ownership.

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Mandate and Collaboration

Requirements Profile

Experience

Experience in project management within business development, IT, transformation, and organizational change.

Documented experience in establishing receiving organizations, management organizations, or equivalent structures in large and complex organizations.

Experience in translating results from preliminary studies and mappings into decisions, execution plans, and implementation.

Experience in driving cross-functional change initiatives, managing dependencies, and closing organizational and business gaps.

Experience working according to ITIL or other established frameworks for IT Service Management.

Experience from retail is a merit.

Independence

Communication and Facilitation

Very good Swedish and good English, spoken and written.

Business Understanding

Start Date: ASAP

End Date: 2027-06-30

Scope: 100%

• Takeover and Quality Assurance
• Execution Plan and Prioritization
• Adaptation of Existing Management Processes
• Responsibility, Mandate, and Ownership
• Role and Competency Needs
• Collaboration and Governance
• Management and Service Establishment
• Handover and Readiness
• Project Management, Risk Management, and Reporting
• Anchoring and Follow-up
• Part of the program's management team and reports to the program manager, the program's initiative owner, and the reference group for the receiving organization.
• A proactive, results-oriented, and solution-focused approach.
• Method, Analysis, and Follow-up: Ability to create structure, progress, and consensus in environments where responsibilities, mandates, and organizational interfaces need clarification, and translate this into functioning organization, governance, and ways of working.
• Good understanding of the interplay between business, IT, management, service desk, Application Management, and external suppliers.
• Ability to weigh organizational and technical needs against business value, cost, resource needs, and long-term sustainability.

Project details

Stockholm

Languages: Swedish and English

We offer on a rolling basis and the assignment may be closed before the set deadline.

During the assignment, Ework Services (0.9%) will be deducted from the total invoiced amount.

Please apply directly through our system with:

• updated CV
• hourly rate (incl. overhead)
• information regarding availability to start the assignment
• A brief motivation reflecting the assignment itself
• Start: 2026-11-23
• Remote: hybrid
• Location: Stockholm, Sweden, SE
• Languages: Swedish, English