Clerk for Travel Expense Accounting and Document Management

Project overview

We are looking for a dedicated clerk (m/f/d) in the area of travel expense accounting and document management for our client, starting immediately. In this role, you will handle the smooth processing of travel expenses and GoBD-compliant document organization, and act as the central point of contact for questions on these topics. As the position is fully remote, we offer you maximum flexibility in your work arrangement.

Framework Conditions:

Travel Expenses:

Accounting and Document Management:

Skills

What we offer

Attractive opportunities to shorten your personal payment term No more time-consuming invoice creation needed Fast, reliable fee payment Conclude project contracts via electronic signature

• Start: Immediately
• Expected Duration: 3 to 6 months (extension possible)
• Scope of Work: Part-time (20 to 25 hours per week)
• Work Location: 100% Remote
• Review, processing, and accounting of domestic and international travel expenses, taking into account company, legal, and tax regulations in the Lexware system.
• Checking travel expense reports and receipts for completeness and plausibility, including digitization and system assignment.
• Central contact person for employees on all questions regarding travel expense accounting.
• Clarification of discrepancies in direct coordination with the accounting and HR departments.
• Active participation in the optimization of internal processes and the further development of travel expense management.
• Structured sorting, digitization, and audit-proof filing of invoices (strictly compliant with GoBD).
• Reconciliation of credit card statements with the corresponding receipts, independent clarification of discrepancies, and proper handover to accounting.
• Successfully completed commercial apprenticeship (e.g., as an industrial clerk) or a comparable qualification.
• Ideally, several years of professional experience in the operational processing of travel expenses.
• Sound knowledge of current tax and legal regulations in travel expense accounting.
• Solid knowledge of GoBD guidelines in document archiving.
• Practical experience with the Lexware accounting system.
• An independent, conscientious, and structured way of working that ensures smooth remote work.

Project details

• Start: 02.11.2026
• Duration: unbefristet
• Remote: remote
• Location: 88045 Friedrichshafen, DE
• Languages: German