Cybersecurity PMO - IT Program Management Officer (M/F)

Project overview

We are looking for for the Information Systems Department:

Cybersecurity PMO - IT Program Management Officer (M/F)

Cybersecurity Portfolio - 10 projects

Service Context

Under the direction of the Cybersecurity Program Director and according to the steering vision defined jointly with the portfolio PMO, the PMO leads and coordinates teams for project management aspects. He/She supports three project managers on a portfolio of about ten projects, representing a global budget of approximately 3 million euros. He/She provides a consolidated, reliable, and actionable vision to facilitate management's prioritization, arbitration, and decision-making.

Service Description

Responsibilities

Expected Positioning

Service Performance Indicators

Technical Skills Required

Profile Sought

Profile

Service Level: N3 or N4 (minimum 6 years of experience in PMO)

Work Environment

We are looking for for the Information Systems Department:

Cybersecurity PMO - IT Program Management Officer (M/F)

Cybersecurity Portfolio - 10 projects

Service Context

Under the direction of the Cybersecurity Program Director and according to the steering vision defined jointly with the portfolio PMO, the PMO leads and coordinates teams for project management aspects. He/She supports three project managers on a portfolio of about ten projects, representing a global budget of approximately 3 million euros. He/She provides a consolidated, reliable, and actionable vision to facilitate management's prioritization, arbitration, and decision-making.

• Play a central role in the steering and structuring of the Cybersecurity project portfolio.
• Lead teams under the direction and according to the vision of the Cybersecurity Program Director and the Portfolio PMO for management aspects.
• Support project managers and stakeholders to ensure controlled execution in terms of planning, budget, risks, resources, and quality.
• Provide management with a consolidated vision to prioritize, arbitrate, and make necessary decisions.
• The PMO is a facilitator of steering and decision-making. He/She does not limit himself/herself to producing reports or writing minutes: he/she ensures the quality of information, anticipates needs and deviations, highlights required arbitration, and actively contributes to project progress.
• The PMO will be proactive in proposing solutions for program topics.
• Portfolio Steering and Monitoring
• Develop, validate, and monitor the dashboards of three project managers, covering approximately ten projects and a global budget of approximately 3 million euros.
• Structure and maintain project schedules, track phases, deliverables, milestones, and commitments.
• Identify deviations between actual progress and planned progress, weak signals, and risks of drift.
• Prepare and lead follow-up meetings with project managers and teams.
• Centralize key information and challenge project managers when data is incomplete, inconsistent, or insufficiently supported.
• Reporting, Governance, and Decision Support
• Transform reporting into clear, concise, and actionable information for management.
• Build and maintain consolidated dashboards: progress, budget, schedule, risks, resources, and key performance indicators.
• Prepare presentation materials for committees and meetings, as well as minutes.
• Formalize decisions, actions, responsible parties, deadlines, and points of attention, then ensure their follow-up until closure.
• Model concepts and ideas.
• Facilitate the emergence of necessary decisions and arbitrations rather than simply noting problems.
• Ensure the reliability, consistency, and timeliness of data communicated to management.
• Risk, Action, and Dependency Management
• Identify, document, and track risks, assumptions, issues, and dependencies in a RAID log.
• Alert promptly in case of deviation or major risk and contribute to the definition of corrective action plans.
• Identify dependencies between projects, teams, and suppliers, and facilitate their coordination.
• Track the execution and closure of actions within agreed deadlines.
• Financial Monitoring
• Monitor project budgets, expenses, and commitments.
• Compare the forecast budget with actual spending, analyze deviations and their causes.
• Participate in forecasts and budget re-estimations.
• Monitor supplier commitments and external costs.
• Initiate purchase orders, prepare contracts, manage administrative follow-up, and use associated tools.
• Resource and Capacity Management
• Consolidate team capacity, workload, allocations, and availability.
• Identify resource needs and highlight situations of overload or under-capacity.
• Facilitate resource arbitration between projects when necessary.
• Methods and Continuous Improvement
• Implement simple, effective steering processes that are actually used by the teams.
• Ensure the application and evolution of project management standards and best practices.
• Provide the necessary templates, tools, and management rules for steering.
• Capitalize on lessons learned and disseminate best practices.
• Creation, reliability, and punctuality of reporting, dashboards, and presentations.
• Quality of identification of actions, assignment of responsibilities, and follow-up until closure.
• Adherence to deadlines for reporting and meeting preparation.
• Project milestone achievement rate.
• Number and evolution of critical risks and issues.
• Quality of budget monitoring and control of the variance between forecast and actual budget.
• Visibility provided on capacity, workload, and resources.
• Rate of action closure within deadlines.
• Satisfaction of project managers and management.
• Continuous improvement and adoption of steering processes.
• Creation of project plans, program-level monitoring. Use of tools at discretion (any proposal will be considered, MS Project, Jira, Monday, Smartsheet, Planview, or other).
• Demonstrated ability to build relevant, reliable, and decision-oriented dashboards and indicators.
• Mastery of project management, portfolio monitoring, and governance.
• Very good command of Excel and PowerPoint.
• Good understanding of budget and financial monitoring.
• Higher education in project management, management, engineering, finance, business, IT, or a similar field.
• Confirmed experience in PMO, project management, portfolio management, or transformation.
• Experience in an IT or Cybersecurity environment appreciated.
• Professional English, especially in an international environment.

Project details

• Start: ASAP
• Duration: 6 mois renouvelable
• Remote: hybrid
• Location: Paris, France, FR
• Languages: French