Cybersecurity PMO

Project overview

Context

Seeking for the Information Systems Department a Cybersecurity PMO - IT Program Management Officer (M/F) for a Cybersecurity portfolio of 10 projects.

Responsibilities

Expected Positioning:

Performance Indicators for the Service

Technical Skills Required

Working Conditions

• Play a central role in the steering and structuring of the Cybersecurity project portfolio.
• Lead teams under the direction and according to the vision of the Cybersecurity Program Director and the portfolio PMO for management aspects.
• Support project managers and stakeholders to ensure controlled execution in terms of schedule, budget, risks, resources, and quality.
• Provide management with a consolidated view to prioritize, arbitrate, and make necessary decisions.
• The PMO is a facilitator of steering and decision-making. They do not limit themselves to producing reports or writing minutes: they ensure the quality of information, anticipate needs and deviations, highlight required arbitration, and actively contribute to project progress.
• The PMO will be proactive in proposing solutions for program topics.
• Portfolio Steering and Monitoring
• Develop, validate, and monitor the dashboards of three project directors, covering approximately ten projects and a global budget of around 3 million euros.
• Structure and maintain project schedules, track phases, deliverables, milestones, and commitments.
• Identify deviations between actual progress and planned progress, weak signals, and risks of drift.
• Prepare and lead follow-up meetings with project managers and teams.
• Centralize key information and challenge project managers when data is incomplete, inconsistent, or insufficiently substantiated.
• Reporting, Governance, and Decision Support
• Transform reporting into clear, concise, and actionable information for management.
• Build and maintain consolidated dashboards: progress, budget, schedule, risks, resources, and key performance indicators.
• Prepare presentation materials for committees and meetings, as well as minutes.
• Formalize decisions, actions, responsible parties, deadlines, and points of attention, then ensure their follow-up until closure.
• Model concepts and ideas.
• Facilitate the emergence of necessary decisions and arbitrations rather than simply noting problems.
• Ensure the reliability, consistency, and timeliness of data communicated to management.
• Risk, Action, and Dependency Management
• Identify, document, and track risks, assumptions, issues, and dependencies in a RAID log.
• Alert quickly in case of drift or major risk and contribute to defining corrective action plans.
• Identify dependencies between projects, teams, and suppliers, and facilitate their coordination.
• Track the execution and closure of actions within agreed deadlines.
• Financial Monitoring
• Monitor project budgets, expenses, and commitments.
• Compare the forecast budget with actual spending, analyze variances and their causes.
• Participate in forecasts and budget re-estimations.
• Track supplier commitments and external costs.
• Initiate purchase orders, prepare contracts, manage administrative follow-up, and use associated tools.
• Resource and Capacity Management
• Consolidate team capacity, workload, allocations, and availability.
• Identify resource needs and highlight situations of overload or under-capacity.
• Facilitate resource arbitration between projects when necessary.
• Methods and Continuous Improvement
• Implement simple, effective steering processes that are actually used by the teams.
• Ensure the application and evolution of project management standards and best practices.
• Provide the models, tools, and management rules necessary for steering.
• Capitalize on lessons learned and disseminate best practices.
• Creation, reliability, and punctuality of reporting, dashboards, and presentations.
• Quality of identification of actions, assignment of responsibilities, and follow-up until closure.
• Adherence to deadlines for reporting and meeting preparation.
• Project milestone achievement rate.
• Number and evolution of critical risks and issues.
• Quality of budget monitoring and control of the variance between forecast and actual budget.
• Visibility provided on capacity, workload, and resources.
• Action closure rate within deadlines.
• Satisfaction of project managers and management.
• Continuous improvement and adoption of steering processes.
• Creation of project plans, program-level monitoring. Use of tools at discretion (any proposal will be considered, MS Project, Jira, Monday, Smartsheet, Planview, or other).
• Demonstrated ability to build relevant, reliable, and decision-oriented dashboards and indicators.
• Mastery of project management, portfolio monitoring, and governance.
• Very good command of Excel and PowerPoint.
• Good understanding of budget and financial monitoring.
• Service level: N3 or N4 (minimum 6 years of experience as a PMO).
• Desired engagement model: Technical assistance in direct contracting.
• Start date: ASAP.
• Mission duration: 6 months renewable.
• Mission location: Suresnes (3 days per week) and remote work (2 days per week).

Project details

• Start: flexible
• Remote: hybrid
• Location: Paris, France, FR
• Languages: French