Documentation Manager Station Project

Project overview

For Svenska kraftnät, we are now looking for a Documentation Manager for station projects with a focus on gas-insulated switchgear (GIS), competence level 2.

Background and Assignment Description

Svenska kraftnät is currently undertaking an extensive expansion and reinforcement of the Swedish national grid. To meet the increased demand, we are seeking an additional resource to work with technical facility information in our station projects.

The station projects aim to build new, rebuild, or reinforce existing electrical grid stations in the national grid. The assignment is primarily focused on projects for gas-insulated switchgear stations, but work also occurs in AC stations (air-insulated stations).

The role is placed within the Technical Information Stations unit in the Grid Division. As a consultant, you will be part of a team of documentation managers led by a team leader. However, the work is largely carried out within ongoing station projects, in close collaboration with project organizations and technical specialists.

The assignment includes ordering, receiving, reviewing, and following up on information deliveries from external suppliers, as well as inputting the technical documentation into Svenska kraftnät's asset management system. The technical information includes drawings, manuals, and technical data related to the facilities, and forms an important basis for the operation, maintenance, and long-term management of the national grid's stations.

Role and Responsibility

The consultant will be responsible for managing technical information in facility projects from start to finish. The consultant will perform tasks within the project organization. In addition to the tasks listed below, the consultant is expected to support project management in the current project from their specialist role and contribute to the project achieving its set goals.

Responsibilities

For more detailed information about the assignment and its conditions, as well as requirements for the consultant, see the attached documents.

Preliminary start date: 2027-02-01

End date: 2028-02-01

Option: Svenska kraftnät has the right to extend the call-off agreement by 1 + 1 year, i.e., until 2030-02-01 at the latest.

Scope: The scope is estimated at 80-100% of full-time. The stated scope should be seen as a qualified estimate. Future needs may exceed or fall short of the scope indicated here. Svenska kraftnät does not guarantee a specific volume in this way; the bidder undertakes to deliver against the actual need that arises.

• participation in the development of tender documents
• ensuring that requirements are met by the contractor
• coordination of technical information deliveries (internal/external)
• coordinating the review of technical facility documentation (internal/external)
• performing drawing technical review
• participation in work meetings to advance documentation processes (internal/external)
• inputting reviewed and approved information into Svenska kraftnät's asset management system

Project details

Svenska kraftnät's office in Gothenburg.

Other: The assignment can be performed remotely, and the exact scope will be decided in consultation with the client according to the business needs and may be adjusted during the assignment period.

The consultant is expected to travel within the assignment based on project needs, which may occur a few times a year.

Security Check: A security protection agreement is required.

Invoice Information: PayExpress is standard for all our contracts. Otherwise, 30 days payment term + 1-5 days for administration applies.

Questions:

If you have questions regarding the assignment, please email the assignment manager: Katarzyna Gawdzik Terranchie [contact removed]

We appreciate if any questions are communicated via email as they often need to be escalated for coordination with the client. These questions and answers will be published at the bottom of this text on an ongoing basis.

Interview:

The consultant/supplier may be called for an interview to verify compliance with requirements.

Contractual Terms:

Terms for the assignment will be based on Ework's framework agreement with the client.

The bid must be valid for 1 month from the last application date, and no reservations for additional costs beyond what is stated in the assignment description may be made. Please note that bids may be rejected if they contradict what is stated in the attached Example Agreement.

Last application date is 2026-11-09 (23:59)

Last day for questions is 2026-11-05 (23:59)

To submit an application for the assignment, please apply via Ework Verama with a CV and completed skills matrix. Please note that these must be in Swedish.

Information on Price Dialogue:

After evaluating the submitted bids, the highest-ranked suppliers will be invited to a price dialogue via email.

Suppliers will then have 24 hours to respond to the email. Responding within the specified timeframe may affect the supplier's ranking. If no response is received within the specified time, it will be interpreted as the supplier waiving their right to adjust their price.

Evaluation and Award:

Bids are evaluated based on the best ratio between price and quality, where fulfilled value-added requirements provide fictional price reductions that lower the bid's comparison sum. Ework presents the top three candidates to the client, who then verifies the consultant's competence and suitability through interviews. The assignment is ultimately awarded to the bid that, after value-added deductions, has the lowest comparison sum.

• Note that the application must be linked to a company account in Verama for the bid to be accepted.
• Ework Services do not apply to assignments at Svenska kraftnät.
• Start: 2027-02-01
• Remote: remote
• Location: Gothenburg, Sweden, SE
• Languages: Swedish