Information Specialist Team (Central Archive and Legacy Systems)

Project overview

As an information specialist, you will contribute to the functional implementation of CALS. You will analyze, develop, document, and test information management processes and their associated functional design. You will help manage, archive, and keep documents and files accessible throughout their lifecycle.

There are two profiles: junior and medior. The activities differ in independence, substantive responsibility, and complexity. You will work within established frameworks and under the guidance of experienced specialists. You will focus primarily on inventorying, developing, documenting, and verifying information management processes, metadata, functionality, and test results.

What will you do?

As a medior specialist, you will independently analyze information management processes and translate them into functional requirements and configuration proposals. You will test and guide parts of the CALS implementation, identify bottlenecks and dependencies, advise on solutions, and coordinate complex issues with responsible specialists.

You will work closely with information management, functional management, and architecture.

The Province of South Holland is working on sustainably organizing, maintaining, and utilizing information within the Information Transition Program. An important part of this is the implementation of CALS: the Central Archive and Legacy System.

• You will record process descriptions, functional requirements, and process agreements.
• You will develop and verify metadata, classifications, document types, and file structures.
• You will document lifecycle processes, retention periods, and user scenarios.
• You will document functional specifications, user scenarios, and configuration agreements.
• You will perform tests and record results and findings.
• You will check metadata mappings, perform quality checks, and record deviations.
• You will maintain functional documentation and work instructions and support the transfer to functional management.
• You will translate processes into functional specifications, user stories, and testable acceptance criteria.
• You will specify metadata, classifications, document types, and file structures and verify them against the established information management frameworks.
• You will develop and test functional rules and scenarios for archiving, retention, selection, and destruction.
• You will analyze and specify functional configuration requirements and user scenarios for CALS and linked applications.
• You will prepare, execute, and evaluate tests. You will analyze findings and advise on adjustments and acceptance.
• You will develop functional migration requirements and quality criteria, validate metadata mappings, and assess migration results.
• You will prepare and maintain functional documentation, configuration choices, and management information. You will also support the transfer to functional management.
• Minimum demonstrable HBO (Bachelor's degree) diploma
• Minimum one (1) year of demonstrable work experience with information management, document management, records management, and data-driven work
• Minimum one (1) year of demonstrable work experience with functional configuration and implementation of information systems, including describing processes, functional requirements, and user scenarios
• Minimum one (1) year of demonstrable work experience with information migration, metadata, classification, and quality control.
• Minimum five (5) years of demonstrable work experience as an information specialist, information management advisor, or in a similar role within a government organization
• Minimum five (5) years of demonstrable work experience with the implementation or further development of a DMS/RMA or comparable information management facility, including analyzing and developing functional requirements, metadata, and information management processes
• Minimum five (5) years of demonstrable work experience within a migration project with activities related to metadata mapping, data quality, classification, and migration controls.
• Dutch language: All data exchange, activities, and correspondence during the procedure of this request and during the execution of the assignment will take place in Dutch, unless explicitly stated otherwise.
• Certificate of Conduct (VOGnp): The starting points are: 8/17 Version November Request Information Specialist Team (Central Archive and Legacy Systems) DOS-2026-0005143

Project details

• Start: Zo snel mogelijk
• Location: 's-Gravenhage, NL
• Rate: 85-85 EUR/h
• Languages: Dutch