Required skills
- Administrative Support
- Calendar Management
- Travel Arrangements
- Event Logistics
- Document Management
- Reporting
- Expense Management
- Communication
- Interpersonal Skills
Languages: French
Job description
Seeking an administrative and logistical assistant to support management, acting as a key facilitator and right-hand person for daily operations. The role involves managing schedules, organizing events, and ensuring smooth communication within a confidential environment.
Project overview
Job description
Reporting directly to the Director/Manager of the unit, you play a key role as a facilitator in daily operations. As a true administrative and logistical right-hand person, you ensure a smooth interface between management, internal teams, and external partners, in a demanding and confidential environment.
Your main responsibilities
Manage the complex and changing schedule of the Management (scheduling appointments, processing mail/emails, monitoring leave).
Filter phone calls and welcome external visitors and delegations.
Organize the logistics of professional events: board meetings, complex travel (France and international), seminars, and conference calls/video conferences.
Prepare, check, and consolidate the files necessary for the Management's interventions (briefing notes, presentations, reports).
Receive, sort, and summarize incoming mail to prioritize strategic information.
Structure archiving and document filing (physical and digital), ensuring compliance with information security rules.
Consolidate and format monitoring indicators and unit dashboards (regular reporting).
Manage expense reports and ensure approval tracking.
Place orders for equipment, supplies, and consumables, and check the conformity of deliveries.
Draft, format, and distribute various materials (memos, institutional correspondence, summaries, meeting minutes).
Facilitate the flow of information internally (between departments) and externally, in strict accordance with Management directives.
Ensure reliable, responsive, and secure communication within the unit.
Profile sought
With a background in administrative management or secretarial studies (Bac+2/3 or equivalent), you have proven experience in a similar role. We are looking for someone methodical, responsive, and with excellent interpersonal skills.
About our client
We are recruiting for our client an assistant (M/F) in the Naval sector,
Temporary position to be filled in Toulon.
experience level
qualification
education level
- Organization and management of the Management's schedule
- Administrative support, operational monitoring, and archiving
- Communication and information flow
- 2 year(s)
- Sales Administration Assistant (m/f)
- BAC+2
Project details
- Start: flexible
- Duration: 3 mois
- Location: Toulon, Var, FR
- Languages: French
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