Assistant

Project overview

An experienced support person is sought to efficiently manage the daily organization and communication for the management team. This role requires the ability to prioritize and adapt to short-term changes. The ideal candidate brings sound experience in executive-level assistance and is proficient in various tools for optimal process support.

Main Responsibilities

Important Requirements

• Provide support to the management team in daily operations and ensure the smooth flow of information and coordination.
• Manage appointments and priorities in close coordination with the management team.
• Manage appointment and travel management as well as due travel expense reporting.
• Prepare management meetings, workshops, and events organizationally and content-wise.
• Create and revise presentations and reports accurately and appropriately for the audience.
• Act as the central point of contact for internal and external inquiries and ensure a reliable flow of information.
• Support administrative processes, especially processing invoices and orders.
• Independently take on organizational special tasks and smaller projects.
• Successfully completed commercial apprenticeship or comparable qualification.
• Several years of experience in assistance at Director or comparable level.
• Experience in facility management or in a technical corporate environment is an advantage.
• Confidence in organizing complex processes and the ability to set priorities.
• Clear, situation-appropriate communication and confident demeanor towards different management levels.
• Quick grasp of new issues and structured work with documents.
• Confident use of Microsoft 365 and digital tools.
• Very good German and good English skills, both written and spoken.
• Discretion and careful handling of confidential information.
• Service-oriented and cross-team collaboration.

Nice to have

Further Details

This position requires close teamwork and can be done on-site or remotely, depending on the specific requirements.

• Experience in Corporate Real Estate.
• Knowledge in the use of digital tools and AI applications.

Project details

• Start: flexible
• Duration: > 12 months
• Remote: hybrid
• Location: Bayreuth, Germany, DE
• Languages: German