Back Office Specialist / Team Assistant License Management

Project overview

We, emagine, are looking for a Back Office Specialist / Team Assistant License Management.

In this role, you will support the License Management team with organizational, administrative, and coordination tasks and contribute to smooth daily operations.

Framework conditions:

• Location: Stuttgart
• Working hours: Full-time (39.5 hours/week)
• Planned start: Possible shortly after award
• Long-term assignment with a planned duration of up to 18 months
• Flexible work arrangement with the possibility of working remotely up to 80% on average

Responsibilities

• Organization and coordination of daily back-office operations
• Management and processing of team mailboxes and IT tickets
• Planning, organization, and coordination of appointments and events
• Creation of minutes, reports, templates, and presentations
• Maintenance of contracts and master data in the license management tool
• Support with administrative tasks and documentation
• Maintenance of intranet content and team-related information
• Tracking of open tasks and support of the team in daily business

Requirements

Desirable:

Interested?

Then we look forward to receiving your current CV, including your availability.

• Completed commercial apprenticeship, degree in business administration, business informatics, or a comparable qualification
• At least 2 years of professional experience in back office, office management, secretarial, office management, or a comparable position
• At least 2 years of practical experience with Microsoft Office, especially Outlook, Word, Excel, and PowerPoint
• Very good German language skills at native level (C2)
• Independent, structured, and responsible way of working
• High team spirit and strong organizational talent
• Experience with IT ticketing systems
• Knowledge in license management or contract management
• Good Excel skills (e.g., Pivot Tables, VLOOKUP)
• Experience in creating minutes and reports
• Experience with intranet systems or content management systems (e.g., TYPO3)
• Experience in the public sector or with IT service providers for public administration

Project details

• Start: flexible
• Duration: > 12 months
• Remote: hybrid
• Location: Stuttgart, Germany, DE
• Languages: German