Communications & Event Program Coordinator

Project overview

Overview of the Role A leading autonomous mobility and technology company is seeking a Communications & Event Program Coordinator to support its Communications & Marketing organization. This role serves as a critical operational partner across corporate communications, public relations, and external events, helping the team stay organized, responsive, and execution-focused in a fast-moving environment. The ideal candidate is an early-career communications, PR, events, or marketing professional who thrives on managing multiple priorities simultaneously and enjoys being the connective tissue across teams.

This person combines excellent organizational skills with strong writing abilities, an interest in media relations and event marketing, and a proactive mindset for identifying ways AI and automation can improve team efficiency. Candidates from public relations agencies, communications teams, marketing organizations, event teams, or technology companies will be particularly successful in this role. The Basics

• Duration: 6 months, could extend
• Location/Onsite Requirements: Foster City, CA; Onsite
• Schedule/Travel: Standard, Monday-Friday 40 hours a week. Occasional travel, evening, and weekend event support may be required Top 3 Required Qualifications
• 1-3 years of experience in communications, public relations, events, marketing, or related disciplines
• Strong written communication, editing, content development, and organizational skills
• Demonstrated ability to manage multiple projects, deadlines, and stakeholders in a fast-paced environment Other Qualifications
• Bachelor's degree in Communications, Public Relations, Marketing, Journalism, Business, or related field preferred
• Experience supporting public relations, media relations, corporate communications, event marketing, or brand marketing initiatives
• Strong writing and editing capabilities
• Familiarity with AI tools such as Claude, Gemini, ChatGPT, or similar platforms
• Experience using project management and collaboration tools such as Asana, Google Workspace, Microsoft Office, or equivalent systems
• Experience with media monitoring platforms such as Meltwater is preferred
• Strong attention to detail and follow-through
• Ability to work independently while collaborating effectively across teams
• Excellent interpersonal and stakeholder management skills
• Interest in technology, robotics, mobility, or autonomous vehicles is a plus Key Responsibilities
• Support day-to-day public relations, communications, and event initiatives across the Communications & Marketing organization
• Track media coverage, monitor sentiment, and prepare coverage summaries and reporting for internal stakeholders
• Develop, maintain, and update targeted media lists for campaigns, announcements, and proactive outreach efforts
• Draft fact sheets, media materials, briefing documents, pitches, and supporting communications content
• Research media opportunities and identify relevant reporters, publications, and story angles
• Track and coordinate industry award submissions, publication opportunities, and speaking engagements
• Manage inbound requests related to communications programs, external events, and speaking opportunities
• Coordinate communications initiatives with external vendors, agencies, partners, and service providers
• Organize recurring team meetings, department updates, and working sessions while documenting action items and follow-up activities
• Draft and maintain internal communications including weekly updates, status reports, metrics summaries, and department communications
• Maintain budget tracking spreadsheets, purchase order records, and communications-related financial tracking documentation
• Partner with Finance and team leadership to support budget reconciliation activities
• Support Event and Program Managers with scheduling, logistics coordination, asset tracking, documentation, and production support
• Assist with onsite event execution, attendee check-in processes, run-of-show management, and team communications during live events
• Leverage AI-enabled tools and automation solutions to improve reporting, meeting documentation, project tracking, content creation, and workflow efficiency
• Create reusable templates, communications processes, and operational frameworks that improve team productivity
• Maintain project trackers, schedules, deadlines, and communications documentation
• Build strong relationships across communications, marketing, events, and cross-functional business teams
• Adapt quickly to changing priorities while maintaining a high standard of accuracy, professionalism, and responsiveness
• Contribute to a collaborative team culture by proactively identifying problems and recommending practical solutions
• Support the broader mission of helping shape public understanding and awareness of autonomous mobility and emerging technology innovations In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment. Benefits Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.

Project details

• Start: flexible
• Duration: 6 months, could extend
• Remote: onsite
• Location: Foster City, CA, US
• Rate: 40-42 EUR/h