Compliance Specialist (m/f/d) – Grant, Sponsoring & Donation (GSD) Process m/f/d, Zug

Project overview

For our client, we are looking for an experienced System Support Engineer (m/f/d) who will be responsible for installing, maintaining, supporting, and troubleshooting Diagnostic Systems throughout their entire lifecycle, from development to post-launch.

In this role, you will provide technical expertise across hardware and software support, system qualification (IQ/OQ), preventive maintenance, technical troubleshooting, and system servicing. You will work closely with cross-functional teams to ensure reliable system performance, compliance with quality standards, and efficient technical support of diagnostic systems across development and global trial environments.

Start date: asap/by arrangement

Planed Durration: 12 Months (extension possible)

Responsibilities

• You manage commercial and medical sponsoring activities throughout their entire lifecycle—from initial approval and contract support to gathering, reviewing, and archiving all required documentation (attendee lists, event reports, photos, receipts) to ensure a complete audit trail.
• You screen incoming sponsorship requests and supporting documents (official request letters, detailed agendas, overall event budgets, up-to-date HCP CVs). Review compliance due diligence checks for HCOs and HCPs, and prepare sponsorship and engagement agreements (mostly in German, some in English) using standard templates.
• You evaluate requests against internal Roche policies and the Swiss Medtech Code. Screen for key risk factors (e.g., events held during ski season, purely tourist destinations, inappropriate entertainment or side programs, and gifts to HCPs).
• You set up new vendors/creditors (HCOs, HCPs, event agencies) and create/approve Purchase Orders (POs).
• You track and coordinate financial steps through to invoice verification and approval workflows.
• You act as the key point of contact for external sponsoring requesters and doctors' associations (coordinating event logistics/approvals), as well as internal business owners, event management, marketing, medical affairs, and local/global compliance teams.
• You maintain audit-ready, compliant records and file all process-related documents in line with information compliance standards.
• You review the existing end-to-end GSD process from start to finish to reduce operational complexity.
• You identify gaps, manual bottlenecks, and redundant handoffs.
• You develop, revive, and roll out practical solutions to digitize, simplify, and streamline workflows (including updating roles and responsibilities).

Requirements

• You have a minimum of a Bachelor’s degree (Master’s degree preferred), ideally in Law, Compliance, Business Administration, or a related field, to effectively engage with highly educated stakeholders.
• You have 3–5 years of proven experience in healthcare compliance, ethics compliance, legal operations, or sponsorship management within the Pharma or MedTech industry.
• You bring solid working knowledge of the Swiss Medtech Code (mandatory—legal background alone is not sufficient) and MedTech Europe guidelines.
• You have a good understanding of relevant Swiss healthcare law (e.g., TPA/HMG, TPO/VAM) and basic familiarity with broader regulatory frameworks (such as IVDR).
• You are business fluent in both German and English (written and spoken), as most contracts are in German (with some English contracts for the French-speaking region).
• You have proficiency in MS Office; highly self-driven, flexible, detail-oriented, and pragmatic project/stakeholder manager with strong communication skills.

Nice to have

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Find more vacancies at: coopers.ch

Job profile (DU207T)

Life Sciences - Validation & Qualification

Zug

Contracting

Part Time, 80-100%

asap - 1 Year contract

System Qualification (IQ/OQ), Diagnostic Systems, Hardware Support, troubleshooting, Technical Support, System Maintenance, Quality Management Systems

• You bring prior experience with internal systems, processes, and compliance policies.
• You have hands-on experience opening/onboarding new suppliers and creating/managing Purchase Orders (POs).
• You have practical experience with disclosing transfers of value under Swiss Medtech and MedTech Europe rules.
• You speak French

Project details

80-100%

Contract Type: Contracting

Rotkreuz

on side

• Start: ASAP
• Remote: remote
• Location: Zug, CH
• Languages: English, German, French