Executive Assistant

Project overview

Executive Assistant – Full-time Freelance Project

Responsibilities

You are the central point of contact for 3 to 5 C-level executives and will free them up during a project-intensive phase.

PROFILE

WHAT TO EXPECT

• Comprehensive appointment and calendar management for multiple executives, including coordination and prioritization across all calendars
• Preparation and organization of executive committee meetings, board meetings, and project rounds: agenda, documents, minutes, and follow-up on open items
• Support in ongoing projects: coordination of project appointments, tracking tasks and status, interface with project teams
• Creation and preparation of presentations, reports, and decision papers in German and English
• Independent correspondence in German and English, including with international locations, customers, and partners
• Planning and organization of national and international business trips as well as internal and external events
• First point of contact for internal and external stakeholders, including filtering and confidential handling of sensitive information
• Further development of office workflows, filing structures, and processes
• Completed commercial apprenticeship or degree, ideally with further training in office or assistant areas
• Several years of experience as an Executive Assistant at C-level or board level, preferably in an internationally oriented industrial or technology company
• Experience in supporting multiple executives simultaneously
• Fluent German and English, spoken and written (absolute must-have)
• Very good knowledge of MS Office, especially Outlook, PowerPoint, Excel, and Teams
• Strong organizational skills and confident priority management, even with a high project workload
• Discretion, loyalty, and a professional, reliable demeanor
• Hands-on mentality and the ability to quickly familiarize yourself with new topics and structures
• Availability from immediately and willingness to work 3 days a week on-site in Winterbach
• A responsible role directly alongside company management
• Insight into numerous strategic projects of a fast-growing, internationally active company
• A full-time project assignment over 12 to 18 months with clear planning security
• A hybrid work model with 3 days on-site in Winterbach and mobile working on the remaining days
• An environment where initiative, structure, and reliability are clearly valued

Project details

Stuttgart Region

Immediately

12 months with option for extension

Work Model: Hybrid – 3 days on-site, 2 days remote

Full-time (5 days per week)

Employment Type: Freelance

• Start: ab sofort
• Duration: 12 Monate
• Remote: hybrid
• Location: Stuttgart, Deutschland, DE
• Languages: German, English