Executive Assistant

Project overview

We are looking for an experienced Executive Assistant for an exciting full-time project in the Stuttgart region. You will be the central point of contact for 3 to 5 C-level executives and will support them during an intensive project phase.

Your responsibilities include comprehensive appointment and calendar management for several executives, including coordination and prioritization. You will organize executive board meetings, committee meetings, and project rounds, including agendas, documents, minutes, and follow-up. As the interface to project teams, you will coordinate appointments, follow up on tasks, and support ongoing projects. You will create and prepare presentations, reports, and decision papers in German and English.

Independent correspondence with internal and external stakeholders is part of your role, as is planning national and international business trips and events. You will be the first point of contact with a filtering function and handle sensitive information confidentially. Furthermore, you will develop office workflows, filing structures, and processes.

We expect a completed commercial apprenticeship or a university degree, ideally with further training in the office or assistant field. Several years of experience as an Executive Assistant at C-level or board level is required, preferably in internationally oriented industrial or technology companies. Fluent German and English, both spoken and written, are an absolute must. You have very good MS Office skills, strong organizational skills, and confident priority management. Discretion, loyalty, and a professional demeanor are essential.

The project runs for 12 months with an option to extend. The work model is hybrid with 3 days on-site and 2 days remote. Availability required immediately.

Project details

• Start: Ab sofort
• Duration: 12 Monate mit Option auf Verlängerung
• Remote: hybrid
• Location: Stuttgart, DE
• Languages: German, English