Interim Property and Corporate Services Nordic Manager

Project overview

Interim Search has been entrusted to fill an Interim Property and Corporate Services Nordic Manager position within an international company's Swedish organization.

In this role, you will have overall Nordic responsibility for the company's premises, security, and office services (Facilities Management) in Sweden, and coordinate local Office Managers in Finland, Denmark, and Norway. You will combine a strategic approach to procurement, regulatory compliance, and supplier contracts with operational and business-oriented leadership. The role reports directly to the COO Nordic and also includes managing reception services and close collaboration with IT, project, and security functions.

Responsibilities

To be considered for the role:

About the process

The assignment is 100% with a start in the near future and is expected to last for 6 months. We present candidates to the client on 3/11 and interviews with the client will take place thereafter.

Are you available for a new assignment and recognize yourself in the description? Apply now!!

• Premises Management & Property Operations: Oversee and coordinate ongoing property operations, maintenance, and manage contact with property owners and landlords. Ensure rapid incident management regarding ventilation/climate, sun protection, and general property issues.
• Work Environment & Sustainability: Ensure compliance with local laws and regulations regarding health and safety (SAM/work environment). Drive the physical work environment efforts in consultation with management and relevant stakeholders, and ensure environmental requirements and standards are maintained.
• Security & Risk Management: Develop and implement security procedures for employees and visitors. Be responsible for evacuation plans, fire safety inspections (SBA), physical access control, and regular checks (e.g., CCTV). Collaborate on alarms and preparedness with IT, and drive follow-up and actions after security audits in line with group standards.
• Procurement & Supplier Management: Operationally and proactively drive procurement processes for goods and services for office operations. Negotiate supplier agreements, ensure budget compliance, and follow up on the quality and cost-effectiveness of external service providers.
• Office Services & Coordination: Coordinate and manage office operations (cleaning, catering, maintenance, etc.) and lead and support the reception function and inventory/office supplies. Coordinate work with local Office Managers in the other Nordic countries.
• Internal Collaboration & Project Management: Drive internal premises and change projects in close collaboration with the project organization and the group's IT organization.
• Solid experience from a similar role in Facilities Management / Corporate Services / Property Operations, preferably from an international or financial organization with high security requirements.
• Experience with Nordic coordination responsibility and a good understanding of premises and property issues in the Nordics.
• Very good experience with procurement, contract negotiation, and cost management of external FM services and suppliers.
• Strong competence in physical security, systematic fire protection work (SBA), and work environment issues.
• Fluent knowledge of Swedish and English, both spoken and written (English is the group language).
• As a person, you are self-driven, proactive, and accustomed to combining strategic overview with practical problem-solving. You are communicative, service-oriented, and used to building good relationships at all levels of an organization.

Project details

• Start: flexible
• Location: Stockholm, SE
• Languages: Swedish