PMO Cockpit – Project Management Officer IT

Project overview

SERVICE REQUEST

With a strong international presence, R&D, production, and subsidiary activities are conducted in nearly 70 countries worldwide, and medicines are available in 150 countries, generating over €5.3 billion in revenue (2023).

The company employs over 21,900 people globally, with 4,500 in France. Our success relies on the quality of our teams and strong human values that foster individual growth.

We are looking for an IT Project Management Officer (PMO) for the Information Systems Department:

PMO Cockpit – Project Management Officer IT

Cockpit Team - 50% transverse entity / 50% cluster PMO

Context of the service:

The DDSI Studies & Project team manages the DDSI's portfolio of projects and programs. It is organized into clusters (one Project cluster and three Program clusters) and supported by a transverse team, the Cockpit, which oversees project methodology, management tools, governance, and consolidated reporting for the entity.

As part of strengthening this structure, the team is looking for a senior PMO reporting to the Head of the Cockpit.

The service is performed in a dual role, in roughly equal parts:

This breakdown is indicative and may vary according to the entity's priorities; the assigned cluster may change during the mission. The PMO also acts as a link between the two components: they relay field needs to the Cockpit and implement methodological and tool evolutions decided at the transverse level within their cluster.

Description of the service

Contribute to initiatives for harmonizing and simplifying practices (standardizing templates, streamlining processes, aligning with other DDSI entities as part of ongoing organizational changes).

Governance: Prepare and equip transverse entity bodies.

Project methodology: Maintain and evolve the project and program management framework and associated documentation (procedures, appendices, deliverable templates).

Project framework: Implement DDSI process evolutions in supports and tools (Demand Management, Build to Run, Security/Quality, decommissioning and rationalization, Data).

Project manager community: Sharing sessions, support and onboarding for new internal and external hires, capitalization and dissemination of lessons learned (REX).

Management tools: Produce and evolve entity dashboards and indicators (progress, workload, budget, risks, milestones) and ensure their quality and accuracy.

Reporting automation: Contribute to industrialization and automation.

Maintain the consolidated view of the cluster's projects and programs: schedule, milestones, workloads, budget, risks, dependencies, and interfaces with other clusters.

Prepare and lead cluster meetings (portfolio reviews, weekly updates, committees) and ensure minutes and action tracking.

Ensure rigorous and continuous budget monitoring for the cluster at resource, contract, project, and program levels: commitments, consumed and remaining, variances, alerts, forecasts, and preparation of budget cycles.

Specifically monitor budget and contractual aspects related to suppliers (technical assistance and fixed-price contracts) in collaboration with project managers and program directors, and manage contingencies.

Monitor the cluster's staffing: internal and external resources, arrivals and departures, workload/capacity balance.

Assist in applying the HARP methodology: gate preparation, completeness and quality of deliverables, compliance with quality and security requirements.

Provide support for creating schedules, business cases, committee documents, and project/steering committee presentations.

Verify the updating and quality of project data in the tools, challenge data and reported alerts.

Provide organizational and logistical support to project teams for all cluster project and program meetings.

Profile sought

Other:

Work environment

• A transverse entity-wide component (approx. 50%): methodology, tools, management data, governance, and consolidated reporting, serving all clusters and the entity's management.
• A cluster component (approx. 50%): PMO for a cluster, working in tandem with the cluster manager and supporting the program directors and project managers of that cluster.
• Transverse component
• Cockpit (approx. 50%)
• Continuous improvement
• Examples of transverse team initiatives
• Cluster component
• Cluster PMO (approx. 50%)
• Management of the cluster's portfolio, in tandem with the cluster manager
• Support for program directors and project managers
• Proven experience as a PMO within a central IT entity or a program structure managing a project portfolio, with transverse responsibilities supporting project/program directors and project managers.
• Demonstrated ability to simultaneously hold a transverse role (methodology, tools, consolidated reporting) and a PMO role supporting an operational team, and to prioritize between the two.
• Experience in producing and validating portfolio reporting from multiple sources (budget consolidation, dashboards, indicators).
• PMO experience in various industry contexts on IT topics close to the business: trade-offs, project portfolios, support for Project/Program Directors.
• Operational project management experience would be a plus, but profiles primarily as Project or Program Manager are not compatible with this mission, which requires skills with a clear PMO positioning.
• Proven skills in writing, presentation, project/program organization & governance, synthesis, budget tracking and analysis, risk tracking and analysis, and planning of simple and complex projects.
• Ease in formalizing processes and methodological support intended for dissemination and facilitation within a community of project managers.
• Good knowledge of management tools such as Planisware, Jira, ServiceNow, Teams, SharePoint, Excel, PowerPoint...; an interest in data visualization and automation (Power BI, Power Platform) is appreciated.
• Autonomy, proactivity, and ability to work with numerous stakeholders.
• Excellent oral and written communication in French and English.
• Pedagogical: Ability to explain and transmit knowledge, to train on tools.

Project details

• Start: ASAP
• Duration: 6 mois renouvelable
• Remote: hybrid
• Location: Île-de-France, France, FR
• Languages: French