Project Manager

Project overview

Our healthcare agency client is seeking a Project Manager to support the planning, coordination, and execution of print and digital marketing projects within a fast-paced advertising agency environment. This role partners closely with account teams, creative teams, and external vendors to ensure projects are delivered on time, within budget, and aligned with client objectives. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple projects simultaneously while building strong working relationships across cross-functional teams. The Basics

• 12 month assignment
• Full-time, 40 hours per week
• Monday through Friday
• Hybrid schedule: 3 days onsite in Mettawa, IL Top 3 Required Qualifications
• Recent advertising agency experience with a focus on project coordination, account services, or project management
• Proven ability to manage multiple concurrent projects, develop timelines, coordinate resources, and drive deliverables to completion
• Exceptional attention to detail, organization, communication, and problem-solving skills in a deadline-driven environment Other Qualifications
• 1-4 years of advertising agency experience
• Pharmaceutical marketing agency experience within the past 2-3 years preferred
• Understanding of print and digital project lifecycles
• Experience supporting cross-functional teams without direct reporting authority
• Familiarity with project management platforms such as Workfront, Kantata, Mavenlink, or similar tools
• Experience documenting meeting notes, tracking action items, and communicating project status updates
• Knowledge of promotional review workflows and regulated marketing environments is a plus
• Print production experience preferred
• Digital marketing project experience preferred
• Bachelor's degree required
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint Key Responsibilities
• Develop and maintain project schedules, timelines, budgets, and resource plans for multiple concurrent projects
• Coordinate project activities across account, creative, production, and vendor teams
• Lead project status meetings, document action items, and distribute meeting recaps
• Monitor project progress, identify risks, and proactively implement solutions to keep work on track
• Manage project routing and approval workflows through internal project management systems
• Support preparation and submission of marketing materials through review and approval processes
• Serve as a primary point of contact for external vendors and partners throughout project execution
• Maintain project documentation, estimates, specifications, and supporting materials
• Assist with project financial tracking, billing support, and estimate management
• Track time and project activities accurately and consistently
• Ensure projects are delivered on schedule, within budget, and aligned with client expectations
• Collaborate effectively with stakeholders across multiple disciplines in a high-volume, fast-paced environment In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including medical data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment. Additionally, drug products may be present in the workplace. Benefits

Project details

• Start: flexible
• Remote: hybrid
• Location: Mettawa, IL, US
• Rate: 40-45 EUR/h