Support for Management and Control Functions

Project overview

Background/Information about the project

Management and governance in the department for administration and property development are conducted through four main groups. The department's unit managers are organized into two operational areas, which are in turn organized under the department's management group.

Role Description

The consultant shall primarily work with the department management group and its two operational areas, but assignments may also involve unit managers and experts within the organization. The consultant will also collaborate with other departments and central coordinating functions.

The assignment consists of three interconnected work areas: development support, support for management and control functions, and practical tasks.

Development Support

The consultant shall provide development support to the department management. Tasks related to development support may include developing the department's work with risks, coordinating work with information security based on the so-called NIS2 directive, and proposing and driving development initiatives. The assignment does not require expert knowledge in these areas, but the consultant must be able to familiarize themselves with them with support from others and be able to drive the work forward.

The department's risk work may, for example, involve understanding and following up on operational risks for the department's management groups. The consultant will liaise with the administration's operational controller to understand the methods and structure for the work, and based on that, book time for risk workshops. The consultant will act as a sounding board during these, and then process the material afterwards. Based on the annual cycle, the consultant will later support the managers in follow-up and reporting.

Support for Management and Control Functions

The consultant shall support the department in planning and executing its management work. The assignment involves understanding and following up on issues decided within the department management group, preparing own issues where documentation may need to be gathered and processed, and coordinating reports based on the administration's annual cycle.

The consultant will, for example, participate in the management group's meetings and may bring up an issue to gather more information, or ensure an issue is added to the agenda at a later time. Preparing own issues can, for example, be based on a development assignment.

The consultant also provides qualified support in planning the department management's work. Together with the department manager and operational managers, the consultant plans the department management group's weekly meetings, ensures participants are invited and informed about their agenda items, and summarizes the management group's decisions in the agenda during and after the meeting. The consultant coordinates the development and follow-up of governance products such as the operational plan and current status analysis, and for this needs to understand the department's issues and act as a sounding board.

The consultant should be accustomed to understanding issues outside their area of expertise, booking meetings and workshops to gather expert knowledge from others, and qualifying the processing of various types of documentation.

Practical Tasks

The consultant shall also perform certain practical tasks as part of the support to management. This may include booking meetings, inviting participants, updating documents, uploading documents, booking conference facilities, lunch, ordering goods, etc.

Assignment Period

The scope and content of the assignment are flexible over time, and the assignment is ongoing until the need for support no longer exists.

The assignment will commence on November 16, 2026, and last for six months.

Mandatory Requirements

Desirable Requirements

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Scope

50-100%, the need may vary over time.

Remote Work

Up to 40%, depending on what the tasks allow.

Option for Extension

Ongoing semi-annually up to 24 months.

Bid Content

CV

Price

References

Competency Matrix

We are making offers on an ongoing basis.

• The consultant must have 3-5 years of experience as a management consultant.
• The consultant must have worked/had assignments in municipal operations.
• The consultant must have experience working in a public real estate organization.
• The consultant must have experience working with management support (departmental support).
• The consultant must have worked with OneNote, Outlook, Teams, Word, Excel, and PowerPoint.
• Experience working within the City of Gothenburg.
• Experience working at the City Real Estate Administration and/or any tenant administration (Preschool, Primary School, High School, Elderly Care, etc.).

Project details

• Start: 2026-11-16
• Remote: onsite
• Location: Gothenburg, Sweden, SE
• Languages: Swedish