Administrative Employee (m/f/d/x)

Project overview

Administrative Employee (m/f/d/x) (40 hours/week)

At Burg Giebichenstein University of Art and Design Halle, the following position is to be filled from 01.01.2027 - limited until June 30, 2030:

Administrative Employee (m/f/d/x)

(40 hours/week)

Founded in 1915, Burg Giebichenstein University of Art and Design Halle offers a unique profile in Germany with its two departments, Art and Design, providing excellent training and study conditions. With over 1,000 students, it is one of the largest art universities in Germany.

With this advertisement, we are seeking an administrative employee for the third-party funded project "Worldbuilding - Design, Empowerment & AI", who will support the project management and project staff and act as the central link to the university administration. Furthermore, they will support the team of the Central IT Data Center Unit of BURG.

The project "Worldbuilding - Design, Empowerment & AI" aims to develop an institutional stance on Artificial Intelligence in teaching and research. The focus is on networking all status groups of the university, building AI competence, and cooperating with other art universities in the national and European context.

The BURG Data Center is responsible, among other things, for providing technical infrastructure, server resources, supporting administrative systems, and operating online services.

Responsibilities

• Appointment management
• Processing incoming and outgoing mail and invoice processing
• Processing procurement processes in accordance with BURG's procurement guidelines and tender documentation
• Support in planning and settling business trips
• Preparation and follow-up of meetings, as well as minute-taking and record-keeping
• Support for the technology lending service in the data center
• Support for the interface function of project coordination with university administration, particularly at the operational level (including budget monitoring; application and settlement of contracts with lecturers and students)

Requirements

We Offer:

Classification will be made into pay group 6 of the TV-L, provided the collective bargaining requirements are met.

Contact:

Burg Giebichenstein University of Art and Design Halle is committed to a non-discriminatory hiring policy and values equal opportunities, diversity, and anti-discrimination. It offers workshops and training to raise awareness of these and other topics. Participation is considered a matter of course.

Every applicant is welcome, regardless of gender, cultural or social origin, age, or sexual orientation. Applications from severely disabled persons and those with equivalent status will be preferred in case of equal suitability and qualifications. Burg Giebichenstein University of Art and Design Halle aims to increase the proportion of women and strongly encourages women to apply. The university also expressly encourages non-binary individuals, people with a migration background, Black people, and/or people of color to apply.

Please submit your application online with the usual documents (cover letter, CV, certificates, references) in a PDF file by November 15, 2026. Please use the following link: Applicant Portal.

For more information on the scope of duties, please contact Hannah Wallenfels (Project Coordinator of the project "Worldbuilding - Design, Empowerment & AI") and Mr. Jörg Dannenberg (Head of the Data Center) by email: and .

Please note that application and interview expenses will not be reimbursed.

Note: Another position with a similar job profile is published concurrently with this advertisement. If you are interested in both positions, please apply under job number 296 and job number 297. We look forward to your applications.

• Completed vocational training in a commercial field (e.g., Office Management Clerk; Industrial Clerk, etc.), as an Administrative Assistant, or comparable qualification
• Professional experience in the described areas of responsibility (preferably acquired through project work, in a university context, public service, or an art/cultural institution)
• Ideally, experience with procurement and application processes, as well as in personnel matters
• Strong organizational skills
• Proficient knowledge of common Office applications (Word, Excel, PowerPoint)
• High willingness to learn and team skills
• Structured and solution-oriented approach to work, and enjoyment of interacting with people in a creative environment
• Very good German language skills and good English language skills
• A varied range of tasks at an internationally active art university in close cooperation with lecturers, staff, and students
• A friendly, appreciative, and collegial working atmosphere in an innovative and creative environment
• Health promotion offers and extensive university sports activities
• Flexible working hours and a family-friendly work environment
• Annual special payment, capital-forming benefits, and company pension scheme

Project details

• Start: flexible
• Location: Halle (Saale), Sachsen-Anhalt, Germany, DE
• Languages: German