Back Office Specialist / Team Assistant License Management

Project overview

We are looking for a Back Office Specialist / Team Assistant License Management for our Stuttgart location. In this role, you will support the License Management team with organizational, administrative, and coordination tasks and contribute to smooth daily operations.

Responsibilities

You will organize and coordinate daily back-office operations, manage team mailboxes and IT tickets, and plan and coordinate appointments and events. Further tasks include creating minutes, reports, templates, and presentations, maintaining contracts and master data in the license management tool, and supporting administrative tasks and documentation. You will manage intranet content, follow up on open tasks, and support the team in daily business.

Requirements

You have completed commercial training, a degree in business administration, business informatics, or a comparable qualification. At least 2 years of professional experience in back office, office management, secretarial work, or office management is required. You are proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and have very good German language skills at a native level. Independence, structured work, sense of responsibility, teamwork, and strong organizational skills are essential.

Desirable:

Experience with IT ticketing systems, license management, advanced Excel skills, minute and report creation, and experience with intranet systems or content management systems are desirable.

Framework:

Full-time position (39.5 hours/week) in Stuttgart with a hybrid work model (up to 80% mobile). Long-term assignment with a planned duration of up to 18 months. Start possible shortly after award.

Project details

• Start: ASAP
• Duration: 12-18 months
• Remote: hybrid
• Location: Stuttgart, DE
• Languages: German