Executive Assistant - Full-time Freelance

Project overview

We are looking for an experienced Executive Assistant (m/f/d) for an exciting full-time project in the Stuttgart region. You will be the central point of contact for several C-level executives and will support them during a project-intensive phase.

Your responsibilities include comprehensive appointment and calendar management for several executives, with coordination and prioritization across all calendars. You will organize executive board meetings, committee meetings, and project rounds – from agenda creation, preparation of documents, to minute-taking and follow-up on open points. Furthermore, you will coordinate ongoing projects, create and prepare presentations and reports in German and English, and conduct independent correspondence with internal and external stakeholders.

Further responsibilities include planning and organizing national and international business trips as well as internal and external events. You will act as the first point of contact for stakeholders, filter inquiries, and handle sensitive information with discretion. You will also further develop office workflows, filing structures, and processes.

We expect a completed commercial apprenticeship or a degree, ideally with further training in the office or assistant field. Several years of experience as an Executive Assistant at C-level or board level is required, preferably in internationally oriented industrial or technology companies. Fluent German and English, both spoken and written, are an absolute must. You have very good MS Office skills, strong organizational skills, and confident priority management. Discretion, loyalty, and a professional demeanor are essential.

The project runs for 12 months with an option to extend. The work model is hybrid with 3 days on-site and 2 days remote. You will gain insight into strategic projects of a fast-growing, internationally active company and work in an environment where initiative and reliability are valued.

Project details

• Start: Ab sofort
• Duration: 12 Monate mit Option auf Verlängerung
• Remote: hybrid
• Location: Stuttgart, DE
• Languages: German, English