Management Assistant / Management Secretary

Project overview

This assignment is intended for self-employed professionals who are open to a temporary employment contract through Sterksen. You will perform the assignment on a secondment basis. Offers via suppliers or other intermediaries will not be considered. Subcontracting is excluded.

For an IT service provider within the Rijksoverheid (Dutch Central Government), we are looking for an experienced management assistant. You will provide secretarial and administrative support and handle practical matters related to the arrival, transition, and departure of employees.

Responsibilities

Managing calendars and scheduling simple and complex appointments.

Organizing and preparing meetings, gatherings, and team activities.

Taking minutes, providing reports, and monitoring action points and deadlines.

Scheduling intake interviews.

Answering emails and phone calls and drafting correspondence.

Processing information in administrative systems.

Arranging practical matters related to onboarding, transitions, and offboarding.

Processing sickness and recovery notifications and authorization requests.

Handling order requests, catering, and reservations.

Identifying bottlenecks and contributing to improvements in work processes.

Answering questions and guiding employees within the organization.

Requirements

3 to 5 years of relevant work experience in a secretarial or management support role.

Experience within a complex organization.

Ability to work independently and coordinate tasks within a team.

Good planning, prioritization, and progress monitoring skills.

Customer-oriented, organizationally sensitive, and flexible.

Handling confidential information carefully and with integrity.

A valid Certificate of Conduct (VOG) at the start of the assignment.

Wishes

MBO+ level (vocational education).

Knowledge of and experience with Microsoft 365.

Affinity with technology and administrative systems, such as TOPdesk and Leonardo.

Work environment and presence

The guideline is 60% working at the office and 40% from home. Tuesday is the fixed team day in Utrecht. The second office day will be chosen in consultation. Working from home on Wednesday or Friday is possible, depending on the tasks and staffing. The service requires flexibility. For the reception or departure of employees and other activities, extra presence at the office may be necessary. Therefore, a easily commutable home-office distance is desirable. Occasional business travel to other locations is possible.

Project details

Utrecht, hybrid

Engagement: 24 hours per week

December 1, 2026

End date: August 31, 2027

Extension: not foreseen

The assignment

You will temporarily replace a colleague during leave and, together with the team, ensure the continuity of support. The emphasis is on secretarial tasks: agenda management, preparing and taking minutes of meetings, correspondence, and arranging orders and reservations. Additionally, from Utrecht, you will coordinate practical activities related to the onboarding and offboarding of employees at various locations. You will schedule the reception of new colleagues, order company property, and arrange authorizations.

These tasks relate to HR processes, but the role does not include direct support for the HR department.

• Start: 2026-11-30T23:00:00
• Remote: hybrid
• Location: Utrecht Utrecht, NL
• Languages: Dutch