I-Advisor Information Management

Project overview

Assignment Description

Within Defence, a new Document Management System (DMS) is being implemented, conditionally from the Technology workflow for improving the maturity of information management. This Defence-wide rollout is part of the DOO program and consists of parallel sub-projects per Defence Component (Army, Air Force, Navy, Marechaussee and supporting Commands, Directorates and Services). This will replace the Xpost system.

The I-advisor is part of the transformation and transition team and contributes to the implementation of the result to the end-users (rollout and adoption) and management users (information management professionals).

The activities depend on the phase of the project and the composition of the team. Your contribution may vary per phase of the project:

Background Assignment

Defence is organizing its information management as a basis for information-driven work, an efficient administrative organization, and compliance with the Woo (Government Information (Public Access) Act) and Archives Act.

The Defence Open on Order (DOO) program manages this change calendar and carries out many improvement projects, from business transformation to IT realization.

The main objective of this program is: Defence achieves a strengthened information position for improved decision-making and accountability. To this end, information must be correct, complete, current, findable, and accessible.

The program realizes the setup for defence-wide information management and supports the organization with knowledge, capacity, and technology to increase the maturity of information management while safeguarding the security of the State.

Generic description competence area and levels

Identifies and manages structured and unstructured information, taking into account the information dissemination policy. Creates information structure to enable exploitation and optimization of information. Understands the right tools that can be used to create, extract, maintain, renew, and disseminate business knowledge to benefit from the information item.

Summary task and mission

Analyzes the business domain and optimizes business performance through technology application. Analyzes the information and processes required to support business plans. Formulates functional and non-functional requirements of the business organization and advises on the lifecycle of information solutions. Evaluates the impact in terms of change management.

• Co-drafting action plans, implementation and change plans;
• Gathering and analyzing wishes & requirements from directorates regarding information needs;
• Analysis of unambiguous processes and system configuration products;
• Validation of the developed processes and configuration products
• Support of the information management organization for design and configuration of functionality;
• Aligning new functional wishes with product owners;
• Testing new functionalities and elaborating user stories for training;
• Co-authoring user documentation;
• Organizing and facilitating workshops, presentations and training sessions;
• Support of project management.

Responsibilities

• Contribute to the preparation of the organization's business plan
• Analysis of business requirements and design-related processes
• Support of digital transformation, identifying areas for improvement in business processes
• Offer possible ICT solutions that comply with the ICT strategy
• Develop business cases related to the proposed solutions
• Analyze required information and documents
• Develop plan for continuity of operations

Requirements

eCF profile: Business Analyst

Reference Area: D.10 Information and Knowledge Management

This assignment is based on the European e-Competence Framework (e-CF). This is a European standard for describing IT competencies and the associated level of responsibility. The eCF profile indicates which competencies and at what level (e-1 to e-5) are expected from the candidate.

We expect candidates to clearly demonstrate in their CV that they possess these competencies. This can be done by describing for each relevant assignment or position:

CVs in which the requested eCF competencies cannot be demonstrably found cannot be fully assessed for suitability.

Wishes

Additional Information

Hybrid working: Yes

Frequency of days working from home: 2 days MAX

On-call services: No

• the role the candidate fulfilled
• the activities and responsibilities involved
• the extent to which these align with the requested eCF competencies and the level
• Candidate has at least 3 years of demonstrable work experience with the chosen eCF profile similar role.
• Demonstrably completed a WO (University) education or 3 years of experience at a comparable level
• Demonstrable proficiency in the Dutch language, fluent in speech and writing.
• Demonstrable work experience and knowledge in the field of information management and information-driven work.
• Recent demonstrable knowledge in the field of (digital) archiving;
• Demonstrable work experience and knowledge in the field of business analysis and process analysis;
• Demonstrable work experience with change processes;
• Demonstrable work experience in facilitating and organizing workshops and training sessions.
• Candidate preferably has demonstrable work experience within the Ministry of Defence.
• Affinity with working for the Government and Defence in particular;

Project details

• Start: 2026-12-31T23:00:00
• Location: Den Haag Zuid-Holland, NL
• Languages: Dutch