Program Secretary

Project overview

As Program Secretary, you will support the daily PMO activities for three interconnected programs focused on document management and digitalization.

Profile of the suited interim professional:

• Setting up and managing the program infrastructure, including document structure and access
• Setting up and keeping roadmaps, milestone schedules, and work packages up-to-date
• Monitoring project hygiene and ensuring a clear information flow
• Organizing and attending meetings and recording decisions and actions
• Keeping issue and risk logs and flagging bottlenecks to the program manager
• Monitoring the milestone schedule and flagging deviations
• Preparing progress reports and financial overviews
• Supporting the preparation of presentations and communications
• Overseeing the project budget and providing support with procurement and hiring
• Managing contracts and agreements with suppliers
• Supporting stakeholder management and acting as a point of contact for internal and external parties
• Advising program managers and project staff on process improvements
• Building and maintaining program files, including reporting
• HBO work and thinking level
• Knowledge of and proven experience with IT or digitalization projects
• Minimum 5 years of experience in a coordinating role within a program organization (program secretary)
• At least 5 years of experience in stakeholder management
• Minimum 5 years of experience in an ICT-related environment
• At least 5 years of experience in setting up governance structures
• Political-administrative sensitivity and strong communication skills
• Skilled in structuring, planning, and organizing
• Strong networking ability at various administrative levels

Project details

• Start: flexible
• Duration: 12 months
• Location: Zuid-Holland, North-Holland, South-Holland, NL
• Rate: 105-105 EUR/h
• Languages: Dutch