Specialist Accounting and Payroll

Project overview

Background:

The Ministry of Digitalisation and Public Management (DFD) and the Ministry of Defence (FD) share responsibility for implementing common IT services for the Prime Minister's Office, all ministries, Norwegian foreign missions, and the Security and Service Organisation of the Ministries (DSS).

The goal is to facilitate secure, cost-effective, and functional processing and sharing of digital information internally and externally. To achieve this goal, several projects will be undertaken. Good coordination between projects is central. The work is therefore organised as a program with a program board.

One of the program's projects is Organisation and Responsibility. Governance and Financing is a central part of this project and is organised as a sub-project. Governance and Financing is responsible for business strategy, investigation of governance models, financing models and pricing principles, security governance system, efficient product and portfolio management, framework transfer, operationalisation of the finance function, and ongoing clarifications with the agency owner, the Ministry of Digitalisation and Public Management (DFD).

The program now seeks assistance for the role of Specialist Accounting and Payroll, which is part of the 'Governance and Financing' sub-project. The sub-project will, on behalf of the Ministry's Digitalisation Organisation (DIO), procure payroll and accounting services from the Norwegian Agency for Public Management and e-Government (DFØ). These core services are central to DIO.

The program requires a resource with the necessary IT, payroll, and accounting expertise to work closely with DFØ and DFD.

Responsibilities

· Responsibility, in collaboration with DFØ, for setting up the necessary HR/payroll and accounting system with appropriate configuration and necessary access.

· Responsibility for preparing the economic model for DIO (account string, chart of accounts, setup in the accounting system, etc.).

· Clarify accounting principles for DIO.

· Clarify finance-related matters in connection with the business transfer.

· Actively contribute to the work on operationalising the finance function in the new organisation.

· Responsibility for contributing to important deliverables from OA and other parts of the program requiring financial assistance (e.g., realisation of benefits).

· Collaboration with DFØ, including:

o Contribute to the preparation of necessary governance and project documentation.

o Technical clarifications.

o Data collection and clarifications.

o Setting up the company for testing and conducting tests.

o Conducting training.

o Conversion and preparation for production.

o Transfer to the line organisation.

· Map and assist in negotiating agreements on behalf of DIO, including ensuring deliveries of important services from the Security and Service Organisation of the Ministries.

· Prepare an overview of assets.

· Assist in preparing the first year's operating budget for DIO.

For all central deliverables, clarifications and anchoring with relevant professional environments in DFD and affected agencies (UD, JD, FD, and DSS) are required.

· Prepare case documents for the program board, including a cover note to the board and relevant attachments.

· Ensure compliance with delivery requirements.

Key Relationships

· Project Manager Organisation and Responsibility.

· Sub-project Manager Governance and Financing.

· Relevant environments within the program, DFD, and affected agencies (UD, JD, FD, and DSS).

Reports to

Attributes

· Analytical.

· Structured.

· Responsible.

· Ability to see the big picture.

· Collaborative.

Competence/Experience

· Good technical understanding and experience with setting up HR/payroll and accounting systems are important.

· Good knowledge of SAP and Unit4 ERP is an advantage.

· Knowledge of state budget and accounting work, as well as requirements arising from the financial regulations for financial management in the state.

· Experience with accounting/reporting and financial follow-up in the state is an advantage.

· Experience with the development of the finance function.

· Good written and oral communication skills.

Requirements for Offer

• CV
• Competency matrix (Contact us to receive this).

Project details

100% from 15.12 for 12 months.

Oslo.

Internal application deadline: 2.11 at 12:00.

• Start: flexible
• Duration: 10-12 months
• Remote: onsite
• Location: Oslo, Norway, NO
• Languages: Norwegian